About the School
Holy Spirit Infants School, Abermain is the only infants school in the Diocese of Maitland‐Newcastle. The school offers a holistic Catholic education for early learners in the Hunter Valley area, fostering a faith‐filled learning culture where students become confident, courageous and collaborative learners.
Position Overview
The role is a Temporary Part‐Time Executive Assistant to the Principal (30 hours per week), starting Term 2 2026 and concluding Term 1 2027, with flexibility to work across campuses.
Responsibilities
* Support the Principal's administrative, coordination and organisational needs.
* Provide executive priorities, communication and administrative practices across sites to ensure consistency and continuity of support.
* Oversee day‐to‐day administration support services as delegated by the Principal.
* Maintain confidentiality, discretion, sound judgement and initiative at all times.
Experience & Skills
* Clear understanding of and personal commitment to Catholic education and the mission of the Church through Catholic schools.
* Exceptional interpersonal capabilities with strong verbal and written communication skills; ability to interact professionally with diverse stakeholders.
* Experience using initiative and self‐motivation in the workplace, including leading a team.
* High level of attention to detail and accuracy, managing multiple tasks, projects and people under time pressure.
* Proficiency in administration tasks, including Microsoft Office and other relevant database programs.
* Ability to organise, prioritise and multitask to meet various deadlines.
* Ability to build and maintain collaborative working relationships.
* Understanding of and ability to maintain a high level of confidentiality.
* Self‐motivated, able to work autonomously, accountable for own work and willing to work in a team environment.
* Willingness to comply with CSO Accreditation to Work, Teach and Lead Policy.
Qualifications
* Current paid NSW Working with Children Check (WWCC) number.
* Completion of anaphylaxis training.
* Completion of First Aid training or willingness to complete.
* Certificate IV Business Management or equivalent experience.
Conditions of Employment
Salary in accordance with the New South Wales & Australian Capital Territory Catholic Systemic Schools Enterprise Agreement 2025.
Benefits
* Work in quality schools where students are nurtured, challenged and encouraged to excel and grow.
* Corporate fitness programme through Fitness Passport (T&C's apply).
* Employee assistance programme (EAP).
* Training and staff development programmes.
* Paid parental leave for eligible employees.
* Access to long‐service leave after just five years for eligible employees.
Additional Information
The Diocese of Maitland‐Newcastle is committed to safeguarding children and vulnerable persons and to preventing abuse. All staff must comply with the NSW Child Safe Standards, National Catholic Safeguarding Standards, and the Diocesan Safeguarding Framework Policy, and act in accordance with the Diocese's Code of Conduct, including the Safeguarding Commitment Statement. Employees are required to undergo a National Police Check and maintain a valid NSW Working with Children Check where necessary.
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