Personal Assistant to the Director of Property Management
Ray White TJG – Box Hill's #1 Rental Agency
Are you organised, proactive and passionate about real estate? This is a rare opportunity to work directly alongside Tina Jaura, Director of Property Management, and become an integral part of the powerhouse team behind Box Hill's #1 rental agency.
As a Personal Assistant, you will support Tina across day-to-day operations, client communication, high-level administration, and property management activities. This hands-on role offers invaluable exposure to the full spectrum of real estate operations while allowing you to grow within an experienced and supportive team.
You will work closely with property managers across Ray White TJG's Rouse Hill, Box Hill & Gables offices, ensuring seamless workflow, exceptional service delivery, and continued excellence within our industry-leading rental division.
-----------------------------------
Highlights of the Role
* Work directly with a highly respected Director in a fast-paced and rewarding environment
* Blend of personal assistant, administrative and property management support duties
* Significant career growth potential within a top-ranked real estate agency
* Daily interaction with clients, tenants, landlords, trades, and industry professionals
* Opportunity to understand market trends, property performance, and rental strategies
-----------------------------------
Key Responsibilities
Personal Assistant & Administrative Support
* Manage Tina's calendar, appointments, emails, and daily workflow to ensure smooth operations.
* Prepare reports, meeting notes, presentations, and documentation as required.
* Maintain databases, files, compliance documentation, and internal records with accuracy.
* Coordinate internal communication between Tina, the property management team, and clients.
* Assist in planning meetings, team events, and training activities.
* Handle confidential information with utmost professionalism and discretion.
Client & Stakeholder Communication
* Respond promptly to queries, resolve concerns, and provide exceptional customer service.
* Provide regular updates regarding property activity, inspections, and market changes.
Property Management Support
* Attend and conduct routine tasks such as property viewings, inspections, and tenant matchups.
* Assist in processing tenancy documentation, checks, and compliance items.
* Support with ingoing inspections and documentation once a property is leased.
* Prepare property listings, marketing materials, and advertisements.
* Collaborate closely with the property managers to develop a deeper understanding of real estate best practices.
Operational Efficiency
* Ensure Tina is supported with timely updates, organised schedules, and clear workflow processes.
* Identify opportunities to improve team productivity and client experience.
* Maintain strong attention to detail and follow-through on all tasks.
-----------------------------------
Qualifications & Experience
* Prior experience in real estate or administration is preferred but not essential.
* Highly organised, detail-oriented, and motivated to learn quickly.
* Exceptional communication and interpersonal skills.
* Professional presentation and confidence when interacting with clients.
* Ability to multitask in a fast-paced environment.
* A valid driver's licence and reliable vehicle (required for property-related tasks).
-----------------------------------
What We Offer
Career Growth
Work directly with one of the area's strongest property management leaders. Learn from the best and gain a pathway toward senior administration, property management, or leadership roles.
Supportive Environment
A collaborative team that values your growth, offering training, mentorship, and continuous learning.
Rewarding Work
Play an important part in supporting clients' investments and contributing to the success of Box Hill's #1 rental agency.
-----------------------------------
If you are organised, driven, and eager to build a rewarding career in real estate, we'd love to hear from you.
Submit your resume along with a brief cover letter outlining why you're the right fit for this role.
Join Ray White TJG and take the next step in your real estate journey today