We're reimagining the way Australians live, work, and play. We own and manage some of the most recognisable and loved retail destinations across Australia.
We're evolving our portfolio into destinations that offer a broad selection of retail, residential, and office spaces. Through our diverse portfolio, data-led decision-making, and nationwide development pipeline, we do things differently.
We are Vicinity.
Role purpose
The key purpose of the Team Assistant role is to provide timely, efficient and high-quality administrative and executive support to senior leaders and the broader team. The role ensures the seamless management of schedules, meetings, correspondence and documentation, maintaining administrative operations and requirements to enhance team efficiency and contribute to the achievement of organisational goals.
Are you highly organised, detail-oriented, and passionate about delivering exceptional support? We're looking for an Assistant to the General Manager to keep our operations running smoothly and ensure outstanding experiences for our internal teams and external stakeholders.
What You'll Do
* Manage team documentation, calendars, files, and reporting with accuracy and efficiency.
* Coordinate meetings and events, including invitations, room bookings, and catering.
* Process invoices and expenses in line with company policies.
* Maintain internal communications and content across platforms like SharePoint and intranet.
* Liaise with internal teams, external stakeholders, and suppliers.
* Lead the organisation of team activities and support cross-functional projects.
* Respond to customer and stakeholder queries, ensuring SLA compliance.
* Assist senior leaders with travel bookings, diary coordination, and presentation preparation.
* Identify and implement process improvements to boost operational efficiency.
What We're Looking For
* Experience: Proven track record in administration and stakeholder support.
* Skills: Strong organisational, time management, and communication skills.
* Knowledge: Familiarity with administrative processes, reporting, and continuous improvement principles.
* Attributes: Proactive, detail-focused, and adaptable in a dynamic environment.
Why You'll Love Working Here
At Vicinity, We Live By Our Values
* Respect: We listen and acknowledge each other's views.
* Integrity: We do the right thing, always.
* Customer Focus: We put our customers at the heart of what we do.
* Collaboration: We work together to achieve great outcomes.
* Excellence: We strive for continuous improvement and celebrate success.
Ready to make an impact? Apply now and help us deliver exceptional support and service every day.
Why Vicinity?
Benefits
Our benefits program focuses on creating an awesome place to work in which our people are rewarded and recognised. This includes:
* Flexible working options
* Birthday leave & purchased additional leave
* $1,000 worth of VCX securities rewarded for eligible team members
* Generous Parental Leave
We live and work by our values of Respect, Integrity, Customer Focus, Collaboration and Excellence. They are the foundation to everything we do and provide us a north star with which we can shape meaningful places where communities connect.
At Vicinity we embrace and celebrate diversity and are committed to creating an inclusive work environment where we attract, retain and develop our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
Role
We are aware of current limitations with our website accessibility and are working towards improving this. Should you experience any issues accessing information in this job advertisement or the application form, and require this in an alternate format, please contact our Talent Acquisition Team. Similarly, if you would like to discuss workplace accessibility, any reasonable adjustments we can make to better support you during the recruitment process, or your potential future role please reach out to our Talent Acquisition team:
Email:
Phone: +61 (request to speak to our Talent Acquisition team)
Note: To be eligible to apply for this position, you must have existing, relevant Australian work rights. At the later stages of the recruitment process the shortlisted candidate/candidates will be required to undergo a Criminal History Background/Police Check as a mandatory part of the process. Additional qualification checks may also be required dependant on role and level.
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