Job Title
Purpose:
This role involves providing high-quality administrative and executive support to the Deputy Director General of Policy and Cabinet. You will be responsible for coordinating and allocating incoming requests, ensuring the delivery of high-quality administrative support to the Senior Executive and Executive Assistant Cohort of Policy and Cabinet.
Key Responsibilities
* Prepare agendas and papers, minutes and action logs for the Senior Leadership and Executive meetings across Policy and Cabinet.
* Allocate and coordinate incoming ministerial correspondence and briefing requests from the Directorate Liaison Officer.
* Support operational tasks, working with the Executive Officer to progress Division priorities.
* Provide high-level administrative support to the DDG including calendar, email, phone, and meeting paper management.
* Perform a range of administrative support tasks across the Division, including monitoring shared email accounts, booking travel, and meeting arrangements, filing, answering telephone calls and other enquiries.
* Act as a liaison point between the Executive's office and other areas of the Agency and other ACT Government agencies across a range of matters.
Required Skills and Qualifications
* A well-developed coordination skillset, including the ability to plan, prioritise, and manage competing tasks in a high-pressure environment.
* Well-developed oral and written communication skills to engage with a range of stakeholders.
* The ability to contribute to improvements of business processes and systems in a client-orientated team environment.
* A well-developed ability to organise workloads, understand direction and work as part of a team to support the delivery of a multifaceted program of work.
* Curiosity and a willingness to learn and contribute to improved ways of working and engage with or create 'new thinking' at work.
Benefits
* Flexible working options, including hybrid working, flexible start and finish times, and job-sharing.
* An opportunity to work in a dynamic and collaborative team environment.
* The chance to contribute to the development of new business processes and systems.
How to Apply
Interested applicants should submit a two-page pitch with their curriculum vitae and one referee report. The pitch should indicate their capacity to perform the duties and responsibilities outlined in the position description and outline how their abilities, experience and qualifications make them the best person for this role.