We are seeking a detail-oriented Commercial Operations Coordinator to support the administration of global mining contracts and manage data-driven tasks.
About the Role:
As a Commercial Administrator, you will play a key role in coordinating tender processes, administering contract negotiations, tracking progress, and ensuring timely resolution of actions. You will work closely with stakeholders based in Japan and globally, requiring flexibility in start and finish times to accommodate different time zones.
Key Responsibilities:
* Coordinate and administer tender processes, ensuring timely and accurate submissions.
* Support contract negotiations by maintaining issue and action registers, tracking progress, and ensuring timely resolution of actions.
* Track and report on contract obligations, ensuring compliance and alignment with agreed terms.
* Maintain and update price files, part lists, and other data-driven documents, ensuring accurate pricing and clear reporting.
* Develop and maintain a tender library, ensuring all documents are organised and up to date.
* Provide administrative support for global pricing responsibilities, including database management, reporting, and analytics.
* Perform general business and office administration tasks as needed.
What We're Looking For:
* A minimum of 2-3 years of experience in administration, project coordination, or a similar role.
* Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) – advanced Excel skills would be advantageous.
* Excellent communication skills, both written and verbal, with the ability to draft clear and concise documents.
* Strong attention to detail and a commitment to accuracy in all tasks.
* Flexibility to adapt to varying start and finish times to accommodate global stakeholders.
* A proactive mindset with a hunger to learn, grow, and improve processes.
* Ability to manage multiple tasks and competing priorities effectively.
* Strong time management skills and the ability to meet non-negotiable deadlines.
* Team player with strong interpersonal skills and the ability to collaborate with colleagues and stakeholders.
Why Work with Us?
* Opportunity to develop your skills in a global commercial environment.
* Contribute to impactful work supporting global mining contracts and improving processes.
* Collaborate in a supportive team environment where your ideas are valued.
* Enjoy flexible working arrangements to achieve a healthy work-life balance.