Division Pacific Liaison and Coordination Office in Sydney, Australia
Location
Location Pacific Liaison and Coordination Office in Sydney
Date Posted
Date Posted Monday, November 24, 2025
Closing Date
Join Our Mission to Foster Prosperity in Asia
Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique prospect to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position of Operations Assistant is assigned to the Pacific Liaison and Coordination Office (PLCO) within the Pacific Department (PARD). PLCO oversees regional technical assistance and operations in Nauru, Solomon Islands, and Vanuatu.
You will be based at the Pacific Liaison and Coordination Office in Sydney, Australia. You will report to the designated international staff and senior officer.
Your Role
As an Operations Assistant, you will provide administrative support to PLCO activities and assist with project implementation, technical assistance (TA) processing and implementation, database management, and logistics support.
You will:
- Manage supervisor(s) calendar in scheduling meetings with partners (internal and external).
- Process missions and archive related documentation (travel requests, expense reports).
- Process requisitions and purchase orders for institutional procurement and assist with budget preparation using eProc.
- Provide logistics support, set up meetings, and assist with transportation - for visiting missions to PLCO.
- With guidance from international and senior local staff, prepare draft routine communications to the governments and other partners, ensuring compliance with the latest ADB template and Handbook of Style and Usage and procedures.
- Facilitate dispatch of signed communications.
- Coordinate with government agencies on approval requests and outstanding obligations.
- Support the team in related operation activities such as selection of consultants, processing of claims, contract variations, internal memos and other documents.
- Record and maintain information for project administration matters in ADB systems.
- Provide back-up support to the other (Senior) Operations Assistants in the latter's absence or relieve other operations assistants, as necessary.
- Provide support to the finance and administration unit, as necessary.
- Perform additional tasks as assigned and stipulated in your workplan.
Qualifications
You will need:
- Bachelor's degree in finance, social sciences, business studies, or other related fields.
- At least 5 years of relevant professional work experience; Experience in international multilateral and bilateral agencies is desirable.
- Ability to work proactively on assigned tasks, and areas of analysis and research that have a well-defined scope and steps.
- Excellent written and verbal communication skills in English.
- Proficient in ADB standard software programs (Word, Excel, PowerPoint) and information technologies.
- Ability to work collaboratively with teams and individuals from different cultural and technical backgrounds.
- Please refer to the link for ADB Competency Framework for TL1.
Benefits
- ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.
- Housing and education allowance (if applicable)
- Expatriate benefits (if applicable)
- Relocation (if applicable)
- Medical and health benefits
- Paid leave (including parental)
- Life and other insurance plans
Additional Information
This is a re-advertisement. If you have previously applied (to ACES Reference 250146), you do not need to resubmit an application. Applications received in response to previous posting will be considered together with applications received in response to this advertisement.
This opening is a local staff position with a local compensation package. It is open only to nationals of Australia or permanent residents residing in the duty station, Australia who are nationals of an ADB member country.
This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.
About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 69 members.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.
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