Role
This is a 52/52 position, with 4 weeks annual leave. Attendance during the school holidays is a requirement of this role.
A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.
Responsibilities
Deliver School Services
1. Manage the design and production of school publications and documents
Finance
2. Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
3. Prepare funding submissions for the leadership team and school council.
4. Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
5. Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
6. Administer government grants and other school income.
7. Manage fund raising activities.
General Administration
8. Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
9. Provide administrative support to external service providers as required.
10. Manage the processing of student admissions, registrations, enrolments and transfers.
11. Provide required level of administrative support for school events, functions and projects.
12. Implement induction programs for new staff, volunteers and other workers to the school.
Human Resources
13. Research, plan and prepare development programs for support staff.
14. Manage recruitment procedures.
15. Provide authoritative advice to the leadership team on support structures and work practices.
16. Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
17. Manage procedures relating to employee relations issues.
18. Assist in the development of human resource planning.
Manage School Resources
19. Coordinate the use and maintenance of school buildings and equipment.
20. Liaise and negotiate with service providers in respect to the cost and quality of services.
21. Supervise the delivery of contracted services.
22. Manage the development and collection of resource material at the school.
Support School Council
23. Draft reports and make recommendations on operational issues.
24. Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
25. Develop techniques and procedures that will affect work practices beyond the work place.
26. Manage a technical program with a broad scope across the school.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see ).
Aboriginal and/or Torres Strait Islander applicants can contact Brett West, Yamatji man, in the Koorie Outcomes Division to talk about the recruitment process, the Department and supports for Aboriginal and/or Torres Strait Islander people in the Department. Mobile: 0477 726 801 or email on:
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at:
DE Values
The Department’s employees commit to upholding DE’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DE’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DE values is available at:
Conditions of Employment
27. All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
28. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
29. A probationary period may apply during the first year of employment and induction and support programs provided.
30. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
Location Profile
Woodmans Hill Secondary College is a vibrant, supportive and aspirational learning community, committed to learning from and with each other in order to ensure that all students grow.
Woodmans Hill Secondary College is a school that sits at the heart of its community, situated at the Eastern entrance to Ballarat, in the suburb of Ballarat East and on the Melbourne side, with newly developed facilities on a spacious site with a newly developed Science, Technology, Art and Performing Arts facilities.
At Woodmans Hill Secondary College, we pride ourselves on being a learning culture that knows each child and holds high aspirations for what they can achieve when we work together with our community.
As a new school, we are committed to providing exciting learning experiences that are aimed at meeting each student at his or her academic, social and emotional point of need. Ours is a school that focuses on developing the whole child and seeks to provide a range of opportunities, both in and outside the classroom, for each student to unlock his or her potential.
We are a school that invests time and resources into our staff to increase their capacity so that they can develop and improve their skills and knowledge as teachers. We are research and data driven, constantly focusing on how we can increase our pedagogical knowledge in order to achieve improved outcomes for our students.
Our Leadership Team for 2023 comprises of 1 Principal, 2 Assistant Principals, and 4 Learning Specialists (Literacy, Numeracy, Junior Years and Senior Years). Currently, our teaching team consists of 33 teaching staff and 23 ES staff (admin, maintenance, learning support, and Business Manager) who cater for the needs of 500+ students from year 7 – 12.
APPLICANT:
Please ensure that your application includes:
31. A resume including relevant experience as well as personal details (name, address and contact numbers, business and home)
32. A section addressing the selection criteria and the requirements for application under the Who May Apply section
33. Names and contact numbers (telephone and email if possible) of three referees who are able to attest to the claims made in your application.
Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.