Allygroup is searching for a highly capable and professional Executive Assistant to join a fast‑paced federal government agency. This opportunity is a labour-hire position for an initial 12-month contract.
This role is suited to an individual who is highly organised, personable, flexible and agile, and who thrives in a fast‑paced, high‑volume environment. You will bring a strong customer‑centric approach and be comfortable engaging with a broad range of internal and external stakeholders. The successful candidate will demonstrate sound judgement, discretion, and the ability to think on their feet, proactively identifying solutions as issues arise.
Candidates must be an Australian citizen with NV2 clearance, Canberra-based and be available on a full-time basis.
Duties may include, but are not limited to:
* Managing the office and diary of one or more SES officers
* Managing SES email inboxes, calendars, appointments and associated briefing requests
* Coordinating and preparing meeting briefs, papers, minutes and correspondence, including tracking tasks to ensure completion in line with priorities and deadlines
* Managing office systems and records using Microsoft Office and electronic systems including SAP, PDMS and TRIM
* Undertaking research and analysis to support project, administrative and coordination activities
* Organising domestic and international travel, including visa applications, travel itineraries and financial reconciliations
* Exercising discretion and sound judgement in managing workflows, information and visitors for SES officers
* Working collaboratively across the Department to support shared outcomes
* Providing support and assistance to administrative coordination units within the work area
* Previous experience as an Executive Assistant in a government or public sector environment is highly desirable
Duties may vary depending on the priorities and operational requirements of the SES officers you support.
Our Ideal Candidates:
* Demonstrate excellent interpersonal skills and interact positively with a wide range of stakeholders
* Be approachable and able to build, maintain and sustain productive working relationships
* Be highly organised, with the ability to manage multiple SES diaries and reprioritise tasks to accommodate competing and changing priorities
* Thrive in a high‑volume environment, working with limited direction and supervision
* Handle sensitive information with tact and discretion, maintaining confidentiality and adhering to the APS Code of Conduct and APS Values
Capabilities Required
Behavioural Capabilities
* Energetic, enthusiastic and demonstrating a strong willingness to learn
* A highly organised problem‑solver with a positive, can‑do attitude
* Strong personal drive, integrity and professionalism
* A people‑focused approach and collaborative working style
Technical Capabilities
* Ability to plan work effectively and achieve results
* Strong attention to detail
* Familiarity with security risk management
Knowledge Capabilities
* Understanding of the Protective Security Policy Framework
What you need to do now
To apply, click the ‘Apply for this job’ button above or send a current resume and cover letter to our team at ***********@allygroup.com.au expressing your interest in this opportunity. For a confidential talk in relation to this position, please call us on 02 5104 3***. You may also contact our office via phone or email to arrange a Video Relay call or other call services through The National Relay Service. Plain, large font copies of this ad (and relating position description/s) may also be requested by emailing ***********@allygroup.com.au.
About Allygroup
Allygroup is a law firm which specialises in legal management consultancy, legal project management and legal recruitment.
Allygroup is an equal-opportunity employer. We encourage applicants from diverse backgrounds and endeavour to put forward the best candidates regardless of their gender, disability, neurodivergence, or cultural or religious identity.
If you identify as a person with a disability or neurodivergence, as Aboriginal and Torres Strait Islander, LGBTQIA+, or from a culturally or linguistically diverse background and would like to disclose this information, we encourage you to do so in your application or included cover letter.
Applications close 29 April 2026. However, applications submitted after this date will be considered for similar roles in the future.