This APS6 Executive Communications Assistant provides high-level executive support to the General Manager, with a dual focus on managing complex administrative responsibilities and delivering strategic communications functions. This role is integral to ensuring the smooth operation of the office, facilitating effective internal and external stakeholder engagement, and supporting the delivery of key organisational initiatives. This role requires a proactive professional with the ability to manage complex tasks efficiently, foster strong relationships, and contribute positively to the organisational culture. The successful candidate will be a confident communicator, detail-oriented, and adaptable, capable of functioning effectively within a high-pressure environment.
Key Accountabilities:
Administration / EA
* Proactively manage the General Manager’s calendar, including scheduling meetings, briefings, and events, ensuring optimal time and priority management
* Prepare high-quality correspondence, briefing papers, agendas, and talking points on behalf of senior leaders
* Coordinate and oversee operational activities such as approvals, document management, invoicing, budget oversight, and travel arrangements.
* Maintain accurate records, files, and documentation, ensuring version control, compliance with HSRA protocols, FOI requirements, and branding standards.
* Reconcile corporate credit cards and manage travel bookings for the team.
Strategic Communications & Stakeholder Engagement
* Act as the primary liaison for the Communications division, supporting the development and delivery of strategic messaging aligned with organisational priorities and leadership intent
* Prepare and coordinate internal updates, executive presentations, briefing papers, and collateral to support high-level communication needs
* Facilitate clear communication channels between executives and internal stakeholders, managing follow-up actions and ensuring information flow is timely and accurate
* Develop and maintain effective partnerships with external stakeholders, including government agencies and delivery partners, by managing attendance, briefings, and correspondence
* Support planning and execution of events, public announcements, and strategic initiatives by overseeing logistics, managing RSVPs, and drafting related communications
Stakeholder & Event Management
* Coordinate executive attendance at meetings, prepare stakeholder briefings, and ensure communication aligns with strategic objectives
* Oversee event logistics, including briefings, run sheets, and post-event follow-up
* Facilitate stakeholder engagement through effective communication, ensuring messages are aligned with organisational priorities
Key Requirements:
* Relevant tertiary qualification or equivalent experience in administration, communications, or a related field
* Demonstrated experience supporting senior executives, preferably within government or high-profile organisations
* Experience in strategic communication planning and stakeholder engagement is desirable
* Confident, articulate communicator capable of translating complex information into clear, compelling narratives for diverse audiences
* Demonstrated experience in executive support roles within complex organisations, with a strong understanding of strategic communications
* Proven ability to manage multiple priorities, deadlines, and competing streams of work with high attention to detail.
* Ability to handle sensitive information confidentially and operate with professionalism and integrity
* Proficiency in MS Office Suite, communication tools, and document management systems
* Ability to operate effectively under limited supervision, demonstrating initiative and adaptability
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
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