**If you're looking for a creative, fun, office to turn up to each day and if generating great office vibes and bringing a whole lot of personality to a team of creatives sounds like what you're after, you're in the right place. We're looking for a new Office and P&C Assistant to join our team of social media experts. You don't have to have a ton of previous experience, but you're tapped into culture, and love building relationships.**
The Office and P&C assistant is responsible for maintaining a consistently welcoming, inspiring and productive workspace. Our 55 colleagues love to come into our office in Chippendale and your job is to make sure there is a 'vibe' as they enter. How? We've got plenty of ways, but we want your ideas! You will be of great support to the Operations, P&C and Leadership teams working to deliver company events, new starter onboarding, Learning and Development and culture initiatives.
- ' We are looking for someone with a 'can do' and 'will do' attitude, who loves that no day is the same' - _Alice Coulthard_ - General Manager_
**Specific Content of your Role**
**OFFICE MANAGEMENT**:
- Contribute to making We Are Social a great place to work by building strong relationships with staff across all departments, providing support in office services and fielding their suggestions to improve our shared space.
- Consideration, planning and management of the environment our staff & clients experience when they visit our office, from their welcome when they arrive, through to meeting room set-up, catering, AV equipment and overall look of the office.
- Build relationships and manage building and maintenance suppliers whilst overseeing the maintenance and repair of the building include security systems, cleaning, air conditioning, furniture and furnishings, repairs and equipment.
- Budget management responsibility for projects relating to office management and people and culture initiatives
- Management of the office to the highest standard possible including tasks related to storage, storage rooms, office tidiness and cleanliness, catering, groceries & supplies, stationery, client gifts, meeting room, setup and clearing etc.
- Coordinate agency social events as well as client engagement events on and offsite
- Keep a close eye on health and safety making updates when necessary to ensure we are compliant from a health and safety point of view.
- Maintain up to date seating plans and manage office/desk moves avoiding disruption in the workplace. Provide aids as necessary to ensure posture of our people is maintained at all times.
- Track and report on costs related to the office environment & building services as well as staff amenities, events and gifts.
- Ensure compliance with office security and sustainability requirements.
**PEOPLE & CULTURE**:Will include but not limited to:
- Coordinate with People & Culture Manager to maintain and manage the Learning & Development initiatives. You can support with arranging guest presenters, scheduling training, maintaining the calendar and inviting staff, liaising with Senior Management to assign events and preparing presentations.
- Assist with projects that are in line with HR Strategy - these may include things like
Coordination of a clean up and review of all Job Descriptions, Engagement Survey debriefs, Necessary Reporting on turnover etc
- Manage the entire onboarding process, including the diary management and organisation of meetings.
- Support Line Managers with the recruitment and selection process for employees,
- The set up of new starters in the system and flagging probation dates with the relevant Head of Departments
- Assistance in the execution of all Culture related initiatives
- Facilitate the coordination of All Staff events such as We Are Friday's (WAF)
- Book venues/food/supplies as necessary and invite the team
**Role specific requirements**
As an Office and P&C assistant at We Are Social you should be confident in the following
- You must be proactive, detail oriented and adept at prioritising multiple tasks and projects, managing stakeholders at all levels and maintaining a calm and approachable disposition, even in times of stress.
- You have a lot of energy and ideas
- You have about 1-2 years of experience
- You have Australian working rights
- You are a highly organised individual with a 'can do' and 'will do' attitude
**About We Are Social**
We Are Social is a socially-led creative agency operating globally at the forefront of marketing and culture. We are the world's leading social specialist network: Over 1000 social experts in 15 offices around the world proving the power of social thinking to drive business value.
We help brands immerse their stories in the real conversations their audience are having. We generate sharp strategies and inspiring campaigns, based on social insights for forward-thinking brands like Samsung, TikTok, Audi, FOXTEL, Activision, Kayo, adidas and