Description Facilities Coordinator – Sydney, NSW Location: Sydney Company: BGIS Employment Type: Full-Time, Permanent About BGIS BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on maintaining high standards of safety, efficiency, and operational excellence. Purpose of the Role BGIS is seeking an experienced Facilities Coordinator to ensure the successful delivery of the Services Agreement for a diverse portfolio in QLD and NT. Reporting directly to the Account Manager, you will work collaboratively with both client and BGIS teams to meet contractual KPIs, maintain financial targets, and promote exceptional customer service—driving a culture of compliance, operational excellence, and safety. The ideal candidate will be highly organised, solutions-focused, and adaptable with strong interpersonal and coordination skills. Key Responsibilities - Assist in daily operations, acting as the main contact for the client, BGIS Operations Centre, and vendors. - Monitor and manage service requests and work orders through the CMMS, ensuring compliance with KPIs and maintaining accurate records. - Review, verify, and approve payment claims, ensuring compliance with contract terms. - Support reactive maintenance and minor works with effective resource coordination and contract adherence. - Ensure compliance with BGIS’s HSEQ systems, policies, and procedures. - Maintain documentation and support sustainability initiatives. - Participate in client meetings, prepare reports, and track actions. - Promote safety, risk management, and strong supplier relationships. E ducation, Experience & Skills Essential: - Minimum 3 years’ experience in Facilities Management or a related field - Strong communication, time management, and problem-solving skills - Proficient in MS Word, Excel, Outlook, and CMMS software - Understanding of QA, OH&S, and environmental systems Desirable: - Industry recognised qualification in Facilities or Project Management - Experience coordinating services across multiple sites - Exposure to sustainability or risk reporting initiatives Workplace Flexibility To support your growth, this position will initially be based on-site at our Brisbane office. After an initial period, there may be an opportunity for a flexible hybrid working arrangement. Why Join BGIS? Key Benefits Include: ✔ Diverse Facilities Management Experience ✔ Comprehensive Training Programs ✔ Supportive Team Environment ✔ Reward & Recognition ✔ Engagement Opportunities (CSR, community, social events) ✔ Diversity & Inclusion (Work180’s Most Improved Company for Gender Diversity – 2024) ✔ Community Engagement (2 paid volunteer days per year) ✔ Industry Recognition (9 prestigious industry awards – 2023) ✔ Ranked 3rd – 2024 AFR BOSS Best Places to Work BGIS is a global leader in facility management, energy and sustainability, project delivery, asset management, and technical services. We employ over 12,000 people worldwide and manage over 50,000 diverse facilities, including critical environments such as data centres. Our clients span sectors including Healthcare, Government, Higher Education, and Utilities. How to Apply If you are a proactive, skilled, and engaging Facilities Coordinator looking to join a forward-thinking company, we would love to hear from you! BGIS is an equal opportunity employer and encourages applications from all backgrounds. Eligibility To be successful in the role, applicants must have full working rights in Australia. Apply Now Be part of a workplace that values diversity, safety, sustainability, and continuous innovation. Explore more opportunities at https://apac.bgis.com