ASAP start | North Shore | Hybrid (3 days in office: Tue–Thu)
About the Role
Our client, a global healthcare organisation, is seeking an Operations Specialist - Fleet to support operations across Australia and New Zealand. This role sits at the intersection of finance and operations, with a core focus on fleet management alongside broader business services including travel & expenses, payables, and customer service-oriented financial transactions.
Reporting to the Head of Finance & Business Services, you will act as a key enabler of consistent, high-quality services across the business. You'll partner with stakeholders, provide subject matter expertise, and drive operational efficiency across multiple service areas.
Why Join?
* Purpose-led organisation where finance plays a key role in supporting strategic decisions, driving sustainable outcomes, and contributing to global health and innovation initiatives.
* Strong career development with exposure to complex, global operations, continuous learning opportunities, and empowered ways of working that encourage ownership and commercial thinking.
* Inclusive, collaborative culture that values diverse perspectives, encourages curiosity and improvement, and supports you to bring your authentic self to work.
What You'll Be Doing
Fleet Operations
* Manage the ANZ vehicle fleet, ensuring effective policy governance and coordination with internal stakeholders and external providers.
* Lead supplier and insurance engagements, analysing cost, utilisation, and CO2 impact to drive efficiencies.
* Support IFRS 16 / AASB 16 lease accounting and FBT requirements related to fleet.
Business Services Support
* Manage project-related financials, including PO and invoice allocation, ensuring accurate tracking of spend.
* Support Travel & Expense processes, including reconciliations, policy guidance, and system administration.
* Assist with insurance, Source-to-Pay activities, and broader business services operations.
Reporting & Insights
* Deliver regular reporting and dashboards for senior stakeholders.
* Identify cost-saving opportunities and continuous improvement initiatives.
* Present insights and operational performance data in vendor and stakeholder forums.
What You Bring
* Tertiary qualification in Accounting, Finance, or a related discipline.
* 3–5+ years' experience in finance operations, business services, or similar roles.
* Experience with SAP and related systems (e.g. Concur, Ariba or similar).
* Strong stakeholder engagement skills and the ability to operate as a trusted advisor.
* A proactive, hands‐on approach with the ability to manage competing priorities.
* Experience supporting travel and expense processes within a corporate environment.
Working Arrangements & Additional Information
* Hybrid working model with three set in‐office days (Tuesday–Thursday, 9:00 AM – 5:30 PM) to support key operational activities.
* Occasional additional on‐site days or adjusted hours may be required to support business needs or global collaboration (infrequent and typically planned in advance).
* This role involves occasional collaboration with global teams (EU and APAC), requiring some flexibility in working hours.
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