This role provides high-level administrative and executive support to the Chief Executive Officer (CEO), as well as secretariat services to the Board of Directors and committees. The position requires exceptional organisational ability, professionalism, discretion and confidentiality.
Key Responsibilities
1. Provide comprehensive diary and calendar management for the CEO and meticulous record keeping
2. Draft, format, and manage executive correspondence, reports, and internal communications.
3. Liaise with external stakeholders, contractors, and corporate representatives on behalf of the CEO.
4. Administration assistance with projects that are managed through the CEO office.
5. Maintain and monitor the flow of information to and from the CEO.
The role also involves coordinating scheduling and logistics for Board and committee meetings including preparation of agendas, attending monthly Board meetings out of usual business hours and accurately recording and transcribing minutes, coordinating Annual General Meeting (AGM) logistics, including scheduling, coordination and preparation of the Annual Report, advertising, documentation, and minute-taking.
Requirements
1. A high standard of professional presentation and personal conduct.
2. Experience in a similar executive or governance support role.
3. Strong written and verbal communication skills.
4. Qualification in Business Administration.
5. Proven experience in executive-level diary and administrative support.
6. Proficient in Microsoft Office Suite and digital scheduling tools.
7. Experience in agenda preparation, minute-taking, and tracking of action items.
8. Knowledge of records management practices and office administration systems.
9. Familiarity with Board or committee governance processes.
10. Strong attention to detail, confidentiality, and time management.
11. Effective interpersonal skills.
12. Proactive, solution-oriented mindset.
13. Ability to manage multiple priorities and deadlines.
14. Confidence in liaising with internal and external stakeholders.
Benefits
This is a competitive role offering a range of benefits, including opportunities for professional development, access to corporate gym membership program, and Employee Assistance Program.
If you have the skills and experience required for this position, please apply via our website. We look forward to hearing from you.