Event Management
* Organise, coordinate, and promote a range of employee-focused events, such as:
o Team Days
o Strategy Workshops
o Special milestone and celebratory events and ceremonies
o Family Days
o Other corporate functions
* Coordinate all site visits, ensuring smooth logistics and communication with corporate stakeholders, joint venture partners, vendors, and other key visitors.
* Schedule, organise, and minute meetings, workshops, and other leadership events as required.
* Participate in project teams either as a contributing member or team lead, depending on the nature of the task.
* Manage and administer the employee event budget, ensuring all activities are cost-effective and aligned with organisational goals.
Communication
* Assist with the preparation and review of media releases as directed by the Operations Manager and corporate media advisors.
* Draft, edit, and manage high‐level correspondence and ensure timely dissemination of leadership communications to staff.
* Provide high‐level executive assistance to the Senior Leadership Team, including:
o Prioritisation of meetings, deadlines, and competing demands
o Coordination and preparation of monthly, quarterly, and ad‐hoc reports, financial documents, and presentations
o Manage and monitor email communications on behalf of executives, drafting responses and identifying priority matters
o Act as the primary point of contact for internal and external stakeholders engaging with the SLT
* End‐to‐end coordination of meetings, workshops and other events including bookings, catering, room set‐up, distribution of invitations and other preparatory materials as required.
* Develop, maintain, and improve administrative systems and documentation to support operational efficiency.
* Conduct research and information gathering from internal and external sources as requested, which may require analysis, interpretation, and summary reporting.
* Coordinate site communications and memorandums.
Travel and Logistics
* Coordinate domestic and international travel arrangements, including flights, accommodation, itineraries, and any supporting documentation.
* Support HR recruitment function by organising site visits and interviews.
* Support Commercial function by reconciling travel expenses.
* Oversee the pool car function onsite.
Reporting
* Compile and distribute corporate reports.
* Prepare meeting minutes and agendas.
Other
* Oversee PPE account and site merchandise orders.
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