Executive Assistant – Investment Coordination Temporary Full-Time | Complex, High-Visibility Role We are seeking a proactive, highly organised Executive Assistant to support a high-performing Investment team within a large, listed corporate environment. This is a broad, business-critical role that goes well beyond traditional EA responsibilities. You will be the central point of coordination for executive-level meetings, board-related activities, and team administration across a significant national asset portfolio. Key Responsibilities Executive and Stakeholder Support Manage complex calendars and coordinate meetings involving internal stakeholders and external partners Liaise with senior leaders, executive assistants, and board-level contacts to manage scheduling and logistics Monitor a shared team inbox, triaging requests and communications appropriately Board and Meeting Coordination Coordinate regular and ad hoc meetings, internal governance meetings, and board site tours Prepare and distribute agendas, minutes, and action items Support the creation of high-quality documents and presentations for senior stakeholders Administration and Systems Oversight Manage access and content updates for the portal (SharePoint-based) Oversee expense processing and supplier invoices Assist with the preparation and coordination of showcases and key team events What We’re Looking For Demonstrated experience as an Executive Assistant, preferably within a listed or corporate environment Proven ability to manage complex scheduling, stakeholder communication, and high-quality document preparation Strong attention to detail and professional presentation standards Confident working across all levels of an organisation, including board members and external partners Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, PDF tools) Experience with SharePoint or Diligent is advantageous A proactive, solutions-focused mindset and strong organisational skills are essential Why Join? Be a key player in a high-performing team, supporting strategic partnerships and governance activity Enjoy variety and visibility in a role that touches multiple parts of the business Temporary position (potential to convert to permanent) in a collaborative and respected corporate environment, based in Melbourne