Are you highly organised, great with people, and enjoy keeping projects running smoothly? Join Aussie Outdoor Design, a long-standing local design and landscape construction business that creates outdoor sporting and playground spaces that bring communities together.
We're seeking a proactive Project Coordinator to support our expanding operations. In this hands‑on role, you'll assist with project planning, scheduling, and customer communication – ensuring everything runs efficiently and to a high standard.
You'll work closely with our CEO and play a key role in ensuring that materials, timelines, and client updates stay on track. The role also includes communicating with on‑site subcontractors and suppliers, preparing and organising job and quoting documents, and coordinating sales/production and budget meetings. If you thrive in a busy environment and love seeing projects come together, this could be a great fit.
What You'll Do
* Planning and coordinating project schedules and site activities
* Communicate with clients, trades, and suppliers
* Prepare quotes, job sheets, and progress reports
* Enter and process window orders, order materials, and track deliveries
* Prepare budget payables and receivable reports
* Be part of sales and production meetings
* Handle calls and emails with professionalism and care
* Maintain accurate project and customer records
* Manage & co-ordinate team meetings
What You'll Bring
* Experience in admin or project coordination (preferred)
* Confident communication and strong organisational skills
* Proficiency in Word, Outlook, and Excel
* Positive attitude, reliability, and a team-focused mindset
* Willingness to learn CRM systems (Pipedrive experience a plus)
* Willingness to assist in implementing AI systems in the business flow
Why You'll Love Working With Us
* Supportive, friendly team environment
* Variety in your day across multiple projects
* Exciting, colourful industry to work in.
* Great clients to work with and great community outcomes.
* Consistent part‑time hours for great work/life balance
* Competitive pay and full training provided
* Flexible hours and days available.
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