About the role
Nova Systems is a leading engineering services and technology solutions company, partnering with our clients to keep our nations and people safe and secure. At Nova, we work collaboratively to achieve our vision and our strategic objectives, whilst staying true to our values of Trust, Professionalism, Community and Passion. We collectively contribute to a safe, respectful, and inclusive workplace, valuing diversity in all its forms.
As a Bid Writer within the ANZ Growth team of Nova Systems Australia and New Zealand (NS ANZ), you will utilise your writing experience to produce compelling, client focused proposals and bids with an emphasis on accuracy and quality.
You will collaborate with our subject matter experts to produce winning proposals, in response to complex EOIs, RFIs and RFTs, in both Defence and commercial sectors.
You will translate technical and strategic information into clear, persuasive narratives and work collaboratively with internal stakeholders to meet tender-gate processes, timelines, and quality standards. This includes participating in solution workshops managing inputs, reviewing submissions, and ensuring all content aligns with brand, format, and compliance requirements.
Although our ideal candidate will be based in Adelaide, we welcome applications from all suitable candidates.
Key Accountabilities
The key responsibilities of the role include:
* In conjunction with the assigned Capture Manager, Bid Manager and internal stakeholders, participate in workshops to develop proposal document outlines, storyboards and mock-ups.
* Autonomously engage with multiple stakeholders across all levels of the business to gather input for proposals.
* Convert technical inputs and SME notes into compelling, customer-focused proposals that incorporate the agreed win themes and competitive discriminators.
* Collate and develop document content to produce proposals that are compliant, customer focused, compelling and persuasive (including preparing responses to EOIs, RFIs, ITRs and RFTs, as well as developing capability statements, case studies and CVs).
* Proofread and edit documents to improve clarity, accuracy, grammar, structure, format, and to ensure alignment to win strategy and cohesive content across a proposal.
* Incorporate feedback from colour reviews (Pink/Red/Gold) and execute revisions under tight deadlines.
* Develop and adhere to formats and templates according to proposal requirements and Nova branding.
* Work collaboratively with the assigned Bid Manager internal stakeholders to comply with the tender bid gate process, bid schedule and manage tasks to deliver compelling proposals in a timely manner
* Actively collaborate with other teams (when required) on the production and management of marketing materials to support the proposal.
* Proactively advocate for tendering best practice throughout everyday work and response development and provide instruction on effective response development to proposal contributors.
* Support client-facing activities including preparing presentations.
* Assist the assigned Bid Manager during production to complete and submit final bid responses.
* Populate and maintain the proposal database to enable efficient reuse of relevant content and ensure the bid collateral library is updated and maintained.
Essential requirements
* Strong writing skills, with ability to succinctly and compellingly convey complex technical information and key messages within rigid response requirements.
* Ability to provide sound advice to bid teams on key messages, style and format of proposal collateral/presentation material as it relates to the particular requirements of the RFP/RFT and client needs to provide compelling differentiation.
* Highest level of written attention to detail.
* Highest level of written and verbal communication skills.
* Experience in using Artificial Intelligence tendering packages to assist and support proposal development, or a strong willingness in becoming proficient in the use of these packages.
* Ability to readily adapt to different work scenarios to support internal teams prepare responses to varying proposal requests e.g. simple EOI responses to more complex RFTs.
* High level proficiency in Office Suite (Advanced Word, Intermediate Excel, PowerPoint and SharePoint skills), including Microsoft Word template development and maintenance experience.
* Australian Citizen.
* Hold a current NV1 clearance or have the ability to maintain an NV1 clearance.
Desirable requirements
* Experience in bid/proposal/tender writing, preferably within Defence, emergency services, engineering, professional services, or similar industry.
* Experience in bid writing across EOIs, RFIs, RFTs, proposals, capability statements, and large and complex bids.
* APMP Certification or Shipley training.
* Experience with ASDEFCON suite.
Life at Nova - it all adds up
With people being our point of difference, we deliver on promises, reward good work, champion professional growth and support flexibility, all within a diverse and inclusive culture that recognises moments that matter.
Life at Nova is our collection of employee benefits, designed to meet the many and varied needs of our people.
Just a few of the great benefits you will have access to are:
* Generous Parental Leave: Primary Carers receive 20 weeks paid leave; Partner Carers receive 4 weeks. Full superannuation contributions for up to 52 weeks
* Professional and Personal Development: Up to $5,000 per year of allowance with PD leave included. Up to $750 per year can be used towards well-being such as a gym membership or assets related to well-being activities
* Additional Leave: Ranges from - Reserve, Loyalty, Emergency Services, Purchased (up to 2 weeks), and Community Service
* Flexibility: We promote a culture that encourages and enables flexible ways of working that support our people
* Dress For Your Day: We empower our people to determine their outfit for the activities of the day which allows for personal expression that builds trust
* Reward & Recognition Program: Offering exclusive discounts from hundreds of major retailers, helping you to save on groceries, petrol, holidays, and more
* Employee Assistance Program: for employees and family members
* Annual Nova employee engagement: Great way to connect more broadly and strengthen your internal networks and have some fun
* Well-being Hub with access to health and fitness content
* Access to Defence Health and Travel Insurance
* Free Flu Vaccination annually
* Novated Leasing and Salary Sacrifice
* Nova Employee Share Offer
* An inclusive, collaborative, and supportive culture
* Social activities throughout the year, we even dress up at times, think Safari - we don't like to take ourselves too seriously
You can view the full range of benefits at
APPLY NOW
Alternatively for a confidential discussion, please contact Paul Sloan in the Nova Talent Acquisition Team on
Nova Systems does not accept any recruitment agency solicitation.
Nova Systems is committed to building a diverse and inclusive workplace, where everyone feels safe, valued, and included, where our people are our point of difference.
Nova Systems respectfully acknowledges the Traditional Custodians of the land and waters in which we live and work, and we pay our respects to Elders past, present and emerging. Nova Systems also acknowledges the services of the Aboriginal and Torres Strait Islander people who have contributed to defending Australia and its national interests. To find out more about our commitment to Reconciliation - Nova Systems RAP
As a Defence security clearance is required for this role, applicants must be Australian Citizens and eligible to obtain and maintain an appropriate clearance. International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role. To learn more, please visit:
About Nova:
Nova Systems is a global engineering services and technology solutions company with strategically located offices in Australia, New Zealand, the United Kingdom, Norway, and Singapore. From national Defence and essential services to border control and cyber security, these are the challenges we partner with our clients to anticipate, understand, and solve.
At Nova Systems, we provide highly specialised advice and solutions at scale, we are agile and ready to predict, react and respond. We refer to it as being "Optimised for Performance". Small enough to care, big enough to matter, we leverage the benefits of scale for our clients.
But what makes Nova Systems truly unique, is our people. Nova Systems is where the best and brightest minds come together to challenge, collaborate, and innovate.
At Nova Systems we see things differently. We bring (and take) a different perspective. We are the smarts behind the solution.