Overview
Join Macquarie University as a valued member of our finance team, supporting the financial operations of clinical trial research in a collaborative and growth-focused environment.
- Salary Package: From $86,087 per annum (HEW 5) plus 17% superannuation and annual leave loading
- Appointment Type: Full-time (35 hours per week), 2 year fixed-term contract (with the potential for renewal)
- Location: Wallumattagal Campus, North Ryde
The Role
Join Macquarie University's Clinical Trials Unit (CTU) within the Faculty of Medicine, Health and Human Sciences in an exciting entry-level opportunity designed to support your professional growth and development.
This is an exciting opportunity in the health and higher education sectors, with a clear pathway for progression. You\'ll gain hands-on experience in a complex financial environment while building specialised expertise in clinical trial finance.
We\'re looking for a motivated, detail-oriented individual who are ready to learn and grow.
In this role, you\'ll provide essential financial and accounting support across a diverse portfolio of investigator-initiated and industry-sponsored clinical trials (Phase I to IV), in a high-volume transactional environment. Your responsibilities will include:
* Processing a high volume of financial transactions, including invoicing, vendor invoices and patient reimbursements.
* Tracking and managing trial revenue and expenses.
* Assisting with trial contract reviews and financial setup.
* Supporting month-end financial close and reporting.
* Ensuring compliance with internal policies and clinical trial agreements.
Your role will be vital in ensuring the smooth financial operation of clinical trials. You\'ll be part of a collaborative and dynamic team where priorities shift, and teamwork is essential to success.
About You
You are detail-oriented, organised, and thrive in a fast-paced, high-volume environment where accuracy and attention to detail are key to success. With a proactive mindset, you take ownership of your work, follow up on tasks, and ensure priorities are progressed through to completion-while maintaining positive, professional working relationships across teams.
You are comfortable with performing routine and sometimes mundane transactional work, knowing that these tasks are critical for the smooth operation of clinical trials. You value being part of a supportive team and contributing to shared goals.
Your strong interpersonal and communication skills enable you to engage confidently with stakeholders and quickly adapt to new challenges. You\'re motivated by delivering accurate and timely financial support, and you understand the impact of your work on the overall success of the Clinical Trials Unit.
About Us
The Clinical Trials Unit (CTU) forms part of the Faculty of Medicine, Health and Human Sciences and plays a critical role in delivering high-quality clinical research across Macquarie University Hospital and MQ Health clinics.
The CTU Finance team oversees the financial management of all clinical trials, ensuring financial viability, compliance, and streamlined operations. This role supports a range of stakeholders, from Principal Investigators and clinical trial coordinators to sponsors and central finance teams.
We are a close-knit and supportive team, passionate about what we do and proud of the role we play in enabling impactful research. As part of this unit, you will enjoy a collaborative environment where your contribution is genuinely valued, and where you\'ll be supported to learn, grow, and develop your career within the University.
Why Join Us?
Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation in 1964, we have aspired to be a different type of university. Over the years, we have grown to become the centre of a vibrant local and global community. Connect with us today.
We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.
As part of our commitment to creating a great place to work, we offer a range of benefits to support your success and wellbeing, including a:
* Vibrant and well-connected campus - Just a short walk from Macquarie University Metro Station and Macquarie Shopping Centre, with convenient access to public transport.
* Hybrid work options available following the successful completion of probation, supporting a healthy balance between on-campus collaboration and remote flexibility.
* Structured support and mentoring to help you grow your skills and confidence in clinical trial finance, with opportunities to build specialised experience in university financial operations.
How to Apply
To be considered for this position, please apply online and you must submit your CV and a cover letter addressing the selection criteria below.
Essential Selection Criteria
* Degree in accounting/finance and/or equivalent relevant experience
* Proactive attitude with a strong willingness to learn and quickly adapt to new tasks and processes and effectively solve day-to-day problems as they arise in a dynamic, fast-paced environment
* Sound understanding of the application of Australian Accounting Standards
* Excellent organisational skills with strong attention to detail and accuracy
* Proficiency in Microsoft Office, including intermediate to advanced Excel
* Ability to manage competing priorities in a fast-paced environment
* Strong interpersonal and communication skills with the ability to build effective relationships with a diverse range of stakeholders
Desirable Criteria
* Experience and knowledge of clinical trials and the financial management associated with them
* Experience processing and reconciling invoices, reimbursements, and statements
* Experience supporting month-end close processes and financial reporting
* Progress toward CPA/CA qualifications
Other Specific Role Requirements
* Valid NSW Working with Children Check (or a willingness to obtain one prior to commencement)
* National Police Check
Note: Applicants must have valid work rights in Australia for the duration of the employment.
Role-specific inquiries
Please contact Sharon Zhang, Clinical Trial Finance Team Leader on
Submission of Applications Open Until: Wednesday 25 March p.m. (AEDT)
Applications will be reviewed as they are received, and we reserve the right to progress or decline an application prior to the application closing date. We also reserve the right to close the advertisement early if a sufficient number of qualified applicants are received, so early applications are encouraged.
Pre-Employment Checks
Macquarie University cultivates a workplace defined by safety, ethical conduct, and strong integrity. Prior to completion of an offer of employment, preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.
Your employment is conditional upon the completion and maintenance of all role-required pre-employment or background checks in terms satisfactory to the University.
If you\'re already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you\'ll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.
Applications Close: 25/03/2026 11:59 PM
A Place Where You Belong
At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.
Flexible Work
At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page.
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