About Us
VicTrack is the custodial owner of Victoria's rail transport land, assets and infrastructure. We work to protect and grow the value of the portfolio, to support a thriving transport system and make travel and living better for all Victorians. With much of our asset portfolio dedicated to rail transport - our land, infrastructure, trams, trains and telecommunication networks - our focus is on strategic asset management and supporting the delivery of better transport solutions.
When you join VicTrack, you'll become part of an organisation that celebrates the diverse backgrounds, perspectives, and life experiences of our people. We are committed to fostering a workplace that mirrors the diverse communities we serve. Everyone is welcome to apply for a role at VicTrack and we encourage open discussions about any adjustments you might need during the recruitment process or within the role. If you have a disability or specific access requirements, please let us know how we can offer you additional support.
Benefits
* Free travel on all public transport - Trains | Trams | V/Line
* 17.5% leave loading
* 1 x Extra day off (EDO) per month
* Flexible work environment | hybrid work - 2 x office days / 3 x work from home
* Stable work environment - Victorian Government state-owned enterprise
* 16 weeks paid parental leave (36 unpaid)
* Comprehensive health & wellness programs
* Free access to on-site gym and end of trip facilities
* Training and development opportunities to help you grow and develop your career
The challenges of our fast-growing sector put our people at the front of some of Victoria's most exciting projects in telecommunications, property development and project delivery - with job opportunities as diverse as our organisation.
The Role
The VicTrack Procurement Team is being transformed, introducing a new structure designed to effectively partner with internal stakeholders and strengthen VicTrack's overall compliance position through the reinforcement of our centre-led procurement model.
The Procurement Officer will support the Procurement team in providing professional administrative support and coordination to all VicTrack buyers in administering and supporting the delivery and compliance of the competitive tendering and contract management processes.
Key accountabilities / Functions:
* Responsible for onboarding all new suppliers within CiAnywhere, Avetta and CreditorWatch including undertaking due diligence checks and providing advice to VicTrack buyers on the minimum requirements.
* Responsible for providing a range of administrative support functions for members of the Procurement team such as, coordinating / facilitating procurement related meetings and workshops, including but not limited to team meetings, industry briefings and evaluation sessions, conducting document reviews, managing email inbox and Service Now ticketing system for Procurement enquiries, governance and forum coordination support.
* Provides direct support to the Procurement Team in the creation, management and administration of tenders, contracts and related documentation, including the establishment and maintenance of records and data within the relevant information management systems including Content Manager, CiAnywhere and Avetta.
* Exercise a Procurement Delegation for sourcing activities certifying that the procurement process undertaken has been in accordance with VGPB policies and procedures and VicTrack Procurement Policy.
* Provide advice, information and support to VicTrack staff in the form of informal and formal training and coaching in relation to P2P and effective procurement practices for business-led procurement activities compliant with VicTrack and VGPB procurement policy, procedures and processes.
* Support end-to-end delivery of low/medium complexity business led procurement activities, in a professional and timely manner as required.
Knowledge and Experience:
* Extensive knowledge of procurement practices and procedures, including capacity to understand and apply the Victorian Government Purchasing Board guidelines and related procurement policies.
* Demonstrate ability to build and maintain professional relationships with all stakeholder groups, both internal and external, with a strong emphasis on providing timely customer service.
* Demonstrated ability in maintaining confidentiality, professional competence and exercise discretion at all times.
* Knowledge and experience delivering high quality administration support.
* Experience working in a Victorian Government environment within procurement, project management, business analyst or governance (min 3yrs).
To Apply
***PLEASE ONLY SUBMIT YOUR RESUME AND COVER LETTER IN PDF FORMAT
If you are interested in this exciting opportunity with us, please click apply and submit a Cover Letter stating what interests you about this role and working for VicTrack, including a brief statement of the value you would you bring to the role and your resume in PDF format only. All applications are strictly confidential.
We are proud to be recognized by WORK180 as an employer of choice for women. Explore the WORK180 website to learn about our benefits and policies. Research shows that 60% of women and underrepresented groups may decide not to proceed, even after drafting an application. We believe diversity strengthens every team, so even if you don't meet every qualification, we still encourage you to apply
Offer of employment is strictly subject to successful background (pre-employment screening) and criminal history check. VicTrack is an equal opportunity and human rights employer.
Closing Date: 24/08/25
***PLEASE ONLY SUBMIT YOUR RESUME AND COVER LETTER IN PDF FORMAT
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