We are seeking a highly skilled Administration Assistant to support our research programs. This is a fantastic opportunity for someone who is detail-oriented, organized and able to work well in a team.
The ideal candidate will have relevant qualifications in business or administration and/or related experience in administration. They will be proficient in the use of the Microsoft Office suite, including Word, Excel, PowerPoint, Outlook and SharePoint.
The successful candidate will be responsible for providing day-to-day administrative support, including handling incoming and outgoing mail, answering phone calls, taking messages, meet and greet clients, send and receive emails, printing, photocopying, scanning, faxing, collating, binding and filing of reports and documents.
They will also be responsible for organising meetings, including polls, agendas, minute-taking, room set-up, catering and tidying up. Additionally, they will maintain and update Program Heads curriculum vitae, list of publications and other academic contributions on program and grant management system.
The Administration Assistant will be required to navigate/maintain information in various research and database systems. They will also be responsible for collation of grant application information as directed by the Program Head and data entry/upload.
This role requires accurate word processing, general data entry, maintaining and updating records. The Administration Assistant will also be responsible for assisting with processing purchase orders and invoices and expense reimbursements.
In addition, they will assist with the preparation of presentations, graphs, charts and reports, proof and check for errors. The Administration Assistant will also arrange travel and accommodation booking as required by the client supported.
They will be responsible for organising internal and external events - catering, booking venue and related tasks. The Administration Assistant will also update and manage SharePoint information.
This role requires a high level of attention to detail and accuracy. The successful candidate will be able to prioritise and meet deadlines, while maintaining a strong focus on quality of work.
We offer a competitive salary and benefits package, including generous salary packaging benefits, learning and career development opportunities, extra leave days, flexible working arrangements and a global, diverse, inclusive team committed to making impact.