Administrative Assistant Role
Job Description:
As an administrative assistant, you will provide support to a department or office in a corporate environment. Your duties will include greeting visitors, answering calls, setting up meeting rooms, and other administrative tasks.
Responsibilities:
* Manage reception desk activities, including visitor registration, contacting hosts, issuance of visitor passes and contractor induction
* Foster positive working relationships with clients, client sub-contractors, suppliers, and consultants
* Manage couriers and mail being sent and received
* Assist site FC with inspection and escorting as required
* Assist with the setup and breakdown of meeting rooms
* Monitor stationery stock on site and update inventory records
* Lodge work requests via SI7
* Handle complaints and troubleshoot problems
* Report to FC if any issues are found
* Ensure documentation compliance is completed prior to site access being given to contractors
* Check meeting rooms, printers, and common areas are clean and presentable every morning
* Fully utilize all facilities management software and tools
* Conduct regular safety observations and submit reports
* Identify and report potential hazards and risks
Required Skills and Qualifications:
To be successful in this role, you will need to have:
* High school diploma or GED with up to 2 years of job-related experience
* Ability to follow basic work routines and standards
* Excellent communication skills to exchange straightforward information
* Working knowledge of Microsoft Office products, such as Word, Excel, Outlook, etc.
* Strong organizational skills with an inquisitive mindset
* Basic math skills to calculate simple figures, such as percentages, discounts, and markups
Benefits:
We offer a dynamic work environment where you can develop your skills and contribute to our success. We welcome applicants from diverse backgrounds and encourage collaboration and innovation.
Why Choose This Role:
This is a great opportunity for you to join a leading company in commercial real estate services and investment. You will have the chance to work with experienced professionals who are passionate about delivering excellent customer service and creating significant impact.
What You'll Need to Do:
1. Apply now to take the first step towards joining our team
2. Prepare for an interview by researching our company and highlighting your relevant skills and qualifications
3. Attend an interview to showcase your enthusiasm and ability to succeed in this role
Safety and Compliance:
At our company, we prioritize safety and compliance. As an administrative assistant, you will be responsible for ensuring that all sites comply with regulations and follow best practices for workplace safety.
Continuous Improvement:
We strive to continuously improve our processes and procedures to ensure that our operations remain efficient and effective.
Collaboration and Teamwork:
As part of our team, you will be expected to collaborate with colleagues and contribute to our shared goals and objectives.
Professional Development:
We invest in the development of our employees, providing opportunities for training and professional growth.