The key duties of the position include
The Role
The APS 5 Executive Support Officer (ESO) plays a crucial role in supporting the Defence Science and Technology Group by managing various administrative and support tasks. As an ESO, you will have the opportunity to work independently under limited supervision and build your expertise in relevant legislative frameworks, government decision-making processes, and Defence's mission and policy requirements.
Your primary responsibilities will include:
- Providing exceptional administrative and executive assistance to the Executive team, including managing correspondence, coordinating travel arrangements, and managing expenses.
- Acting as the secretariat for internal and external meetings, preparing agendas, taking minutes, and coordinating logistics and catering.
- Managing the office shared inboxes and responding to general enquiries promptly and professionally.
- Collaborating with the Office to maintain efficient and effective administrative systems, including records and information management processes.
- Providing general administrative and office management support to ensure the smooth operation of the organisation.
About our Team
The Office of the Chief Defence Scientist comprises two teams:
- Executive Support team includes the Chief of Staff, Deputy Chief of Staff, Executive Officer, Executive Support Officer, and Executive Assistant.
- Coordination and Ministerial Liaison team includes a Director, Deputy Director, and Ministerial Liaison Officer.
These two teams work in coordination to support the Chief Defence Scientist and, by extension, Defence Science and Technology Group in delivering innovation, science and technology outcomes for Defence.
Our Ideal Candidate
We are looking for an ideal candidate who has:
- Strong administrative skills, including excellent attention to detail, organisational skills, and the ability to work independently.
- Experience in a similar role, with a solid understanding of government processes and procedures.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Excellent communication skills, with the ability to build relationships with stakeholders and communicate effectively with team members.
- A willingness and ability to travel interstate when required.
Join our team and contribute to the Defence Science and Technology Group's mission by providing essential administrative and support services. We offer a supportive work environment, opportunities for professional growth, and competitive remuneration. Apply now to join our dynamic team
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