Job Overview
This role is designed to provide administrative support across various functions and teams.
Key Responsibilities
* Prioritize tasks, identify process improvements and maintain a high level of productivity.
* Develop strong working relationships with internal customers across departments and ensure effective communication.
* Provide coverage for team members during absences and assist with ad hoc administration duties as required.
* Prepare and send quotations & tenders to clients; manage phone interactions with courtesy and professionalism.
* Organise seminars, events/tradeshows, event invoicing and pricing; arrange domestic & international travel and accommodation.
* Assist with preparations for tradeshows and events; typing and mailing correspondence, datasheets and mail-outs.
* Maintain and order office, kitchen and event supplies; photocopy, scan documents and use/maintain databases.
* Generate reports for sales teams; support Talent Acquisition with arranging interviews; assist Exec team with travel-related expenses and security requirements.
* General office administration and catering coordination for onsite and off-site activities; support marketing with merchandise orders as needed.
* Assist MD's EA when required and support Sales with processing quotations, purchase orders, leads and opportunities using in-house software (C4C / SAP).
* Contribute to project work and assist in creating new product materials.
Requirements
* Strong organisational skills and attention to detail.
* Excellent communication and interpersonal skills.
* Ability to work effectively in a team environment.
* Proven problem-solving skills and ability to adapt to changing situations.
* Proficiency in Microsoft Office Suite.
What We Offer
Competitive salary package, comprehensive training and professional development opportunities.
Other Information
Working hours: 38-40 hours per week. Work-life balance is encouraged and supported by the organisation.