Please note that this job requires an Australian Citizen residing in Australia with an active PV Clearance.
* Contract duration: 12 months, commencing on 01 March 2023.
About the Role
The Operational Engineering Branch within the Australian Signals Directorate (ASD) is responsible for delivering cutting-edge capabilities to support ASD's Signals Intelligence, Cyber, and Enterprise Capabilities. These capabilities include:
1. Delivery of new capability under the REDSPICE program;
2. Delivery of ASD's major capability programs;
3. Enhancing and modernising existing capabilities.
Job Description
To facilitate these objectives, ASD has a requirement for multiple Project Support Officers. We seek a Project Support Officer with a proven history of working in complex projects and contributing to the organisational capability within the project.
The Project Support Officer will work under general direction to assist several team leads in delivering the Project by providing effective administration, procurement, and finance support to technical projects. Responsibilities include:
* Maintaining Risk Registers, Stakeholder Matrix, and management of Program and Project artefacts within the team.
* Providing support services to projects, using and recommending project control solutions for planning, scheduling, and tracking projects while supporting programme or project control boards, project assurance teams, and quality review meetings.
* Working cohesively and communicating effectively with other project team staff and stakeholder groups.
Key Responsibilities
SFIA Level Of Responsibility [LOR 3]
Autonomy: Works under general direction, using discretion in identifying and responding to complex issues and assignments. Usually receives specific instructions and has work reviewed at frequent milestones. Determines when issues should be escalated to a higher level.
Influence: Interacts with and influences colleagues. Has working level contact with customers, suppliers, and partners. May supervise others or make decisions that impact the work assigned to individuals or phases of projects.
Complexity: Performs a range of work, sometimes complex and non-routine, in a variety of environments. Applies a methodical approach to issue definition and resolution.
Business skills: Demonstrates an analytical and systematic approach to issue resolution. Takes the initiative in identifying and negotiating appropriate personal development opportunities. Demonstrates effective communication skills. Contributes fully to the work of teams. Plans, schedules, and monitors own work (and that of others where applicable) competently within limited deadlines and according to relevant legislation, standards, and procedures. Appreciates the wider business context and how own role relates to other roles and to the business of the employer or client.
Requirements
SFIA Professional Skill Level Description
PROF 3: Uses recommended portfolio, programme, and project control solutions for planning, scheduling, and tracking. Sets up project files, compiles, and distributes reports. Provides administrative services to project boards, project assurance teams, and quality review meetings. Provides guidance on project management software, procedures, processes, tools, and techniques.
Every application requires addressing selection criteria as part of the application submission:
* Knowledge of Project Management methodologies.
* Demonstrated Project Officer Competencies within the ICT field.
* Experience with the Commonwealth complex procurement process, including the tendering process and managing contracts, is desirable.
* Maintain program and project Risk Registers under general direction; including regular reviews and updates; advising team members if they have been nominated to execute risk treatment; and facilitating project risk workshops.
* Maintain project documentation under general direction including the establishment of a document library and control methods for finalised project documents. Ensure that all final documents meet audit requirements and are easily retrievable.
* Implement stakeholder communication plans under general direction, enhancing customer and stakeholder relationships.
* Provide administration support including schedule maintenance, monthly reporting, and resource management.
* Provide general administrative support including management of project record-keeping requirements and systems; secretariat support for project meetings and forums and other communications.
* Provide office and administrative support to the Program Office.
* Edit technical and project-related documents under general direction, and publish documents on the intranet.
Required Skills:
Intranet, Personal Development, Resource Management, Intelligence, Legislation, Milestones, Assurance, Provision, Reviews, Instructions, Workshops, History, Procurement, Scheduling, Suppliers, Administration, Documentation, Software, Finance, Project Management, Maintenance, Planning, Engineering, Communication, Business Management.