Key Role: Executive Assistant to the Directors
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The Victorian Health Building Authority plays a pivotal role in planning and delivering the Victorian Government's health infrastructure program. Our work includes building new hospitals, ambulance stations, aged care facilities, mental health centers, early parenting centers, redeveloping existing hospital facilities, and upgrading engineering infrastructure.
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As an Executive Assistant, you will provide high-level administrative support and services to the Directors within the Asset Development Infrastructure Advisory Services unit. Key responsibilities include:
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- Arranging meetings with senior executives and government officials, preparing and distributing materials, coordinating venues, and making travel and accommodation arrangements as necessary.
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- Liaising with senior leadership, other government agencies, and external clients to convey department expectations and provide timely advice and referrals.
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- Managing communication between Directors and key stakeholders, allocating issues for resolution, and reporting to managers and employees.
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- Identifying and escalating issues, considering political and environmental sensitivities, and interrelationships of stakeholders and integrated program delivery activities.
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- Coordinating monthly branch reporting within prescribed timelines, ensuring quality documentation suitable for senior executives.
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Key Selection Criteria:
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- Highly organised and methodical individual
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- Excellent communicator with exceptional interpersonal skills and a collaborative approach
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- Able to work with minimal supervision, be flexible, and take initiative
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Applicants must be Australian Citizens, Permanent Residents, or hold valid work permits or visas. Work eligibility will be checked during the recruitment process.
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For further information, visit the Department of Health website.