Job Title: Support Coordinator
The role of the Support Coordinator is crucial in ensuring the smooth operation of our departments. This individual will work closely with Project Managers and Directors to anticipate, prioritise and plan a busy workload and manage the demands in a fast-paced, professional environment.
Key Responsibilities and Duties:
* Project administration, including the creation and archival of projects and personnel resource assignment in operating systems.
* Document processing (receiving and issuing of documents in tracking systems, as well as utilising clients' systems).
* Assist project teams with surveyor liaison, coordination, and logistics.
* Assist with the input and management of timesheets and expenses.
* Project invoicing, reconciliations and follow up of client payments.
* Assist with QHSE compliance and reporting.
* Coordination and record management of Freelancer's, including induction, timesheets and maintenance of CVs.
* Formatting of Company documents and preparation of work orders.
* Assist with maintaining Master Document Register and Training Matrix.
* Receiving and directing phone calls and monitoring of office inboxes.
* Stationery, kitchen stock and equipment maintenance.
Required Skills and Qualifications:
* Year 12 or equivalent education level required.
* Australian work rights must be held at time of application.
* Intermediate computer literacy, including MS Office.
* Excellent oral and written communication skills.
* Excellent telephone manner and interpersonal skills.
* Ability to organise and prioritise own work and deliver a high standard to tight deadlines.
* Strong attention to detail and data entry accuracy.
* Experience with ERP systems.
Benefits:
* Flexibility to working hours from time to time.
Others:
* Self-motivation and organisation skills.
* Ability to interact effectively at all levels within the organisation both autonomously as well as part of a team.