Project Administrator
Date: 16 Apr 2026
Job Country: Australia
Job State/Province: Western Australia
Job Location/Region: Pilbara
About the Role
* Coordinate key site statutory processes including S26 interviews and appointments, maintain confidential training records, and ensure compliance with statutory obligations and internal governance requirements
* SharePoint site ownership and management
* Management of distribution lists
* Onboarding & offboarding new starters into Mines Portfolio
* End‐of‐month reporting support
* Create and distribute meeting packs and rosters for leadership team project review meetings
* Minute taking for project leadership team meetings
* Assistance with booking meeting rooms and routines for Project Director
* Catering, events, and function management
* Travel booking arrangements using SAM Workflow
* Creating, seeking approval for, and sending delegation correspondence
* Schedule monthly field leadership activities in Flex
* Analyse and validate KPI metrics in Excel data input sheets to ensure accurate data flow to the digital dashboard
* Accommodation costing support and travel approval management
About You
* Previous experience in a project administration, project support, or administrative role
* Strong capability in calendar management, meeting coordination, and minute taking
* Proficient in Microsoft 365 (Outlook, Excel, Word, SharePoint), including reporting, data validation, and document formatting
* Experience coordinating travel, accommodation, rosters, and mobilisation logistics
* Demonstrated experience supporting onboarding and offboarding processes, systems access, and equipment coordination
* High attention to detail with the ability to manage confidential information and competing deadlines
* Proven ability to work with multiple stakeholders, including project teams, leadership, and contractors
* Experience in major projects, construction, mining, or resources environments
* Exposure to governance, compliance, or statutory administration
* Familiarity with workflow, travel, access, or roster management systems
Location: Western Australia – Pilbara – WA Major Projects – Mines Portfolio – Ministers North Project – 8 days on, 6 days off
Supporting a Diverse Workforce
The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.
At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that's more diverse and represents the communities where we work and live. We provide a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and recognise that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.
BHP is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at inclusion@bhp.com.
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