Introduction:
The Gallery at Gosford RSL is the Central Coast's premier conference and events venue, hosting everything from intimate board meetings to large-scale conferences, gala dinners, weddings and social events.
We are seeking an experienced Events Sales Coordinator to join our Events team and play a key role in driving event sales, building strong client relationships and delivering exceptional event experiences.
Description:
About the Role
This is a hands-on, client-facing role responsible for managing enquiries, preparing tailored proposals and converting bookings across corporate, social and wedding events. You'll manage the sales process from initial enquiry through to contract confirmation, quoting events ranging from 10 guests through to multi-day conferences for up to 650 attendees and gala dinners for 500 guests.
Once an event is confirmed, it is handed over to our Conference & Events Planner for delivery, with your role focused on ensuring clear and thorough documentation for a smooth transition. You will also take full ownership of end-to-end wedding coordination.
Key Responsibilities
Sales & Enquiries
* Manage conference, corporate, social and wedding enquiries, ranging from small meetings to large-scale, multi-day events
* Prepare tailored proposals, quotes and contracts to suit a wide range of event styles and budgets
* Proactively follow up enquiries to secure bookings
* Manage the sales pipeline and work towards agreed targets
* Conduct site inspections and client meetings
Weddings – End-to-End Ownership
* Coordinate weddings from initial enquiry through to the event day
* Guide couples through the planning process and key decisions
* Develop comprehensive Wedding Banquet Event Orders (BEOs to ensure a seamless event experience.
* Coordinate weddings on the day as the lead venue contact
* Deliver a personalised, seamless wedding experience
Financial & Administration
* Follow up deposits and outstanding payments in line with venue policy
* Maintain accurate client accounts and financial records in the event management system
Business Development & Marketing Support
* Build relationships with local businesses, suppliers and industry contacts
* Attend networking events, expos and industry functions
* Contribute to marketing campaigns, content ideas and showcase events
Skills and Experiences:
About You
* Previous experience in event sales, planning or coordination, ideally within a venue or hospitality environment.
* Understanding of venue operations, catering and AV requirements.
* Experience using event management systems and Microsoft Office
* Strong communication and relationship building skills
* Highly organised with excellent attention to detail
* Confident managing multiple enquiries, deadlines and event types
* A genuine passion for Events
* Flexibility to work evenings, weekends and public holidays as required
Why Join Us?
* Be part of a growing venue that's only two years old, with exciting opportunities to help shape its future
* Work in one of the Central Coast's leading conference and event venues
* Join a supportive and collaborative team
* Enjoy genuine opportunities for professional and personal development as the venue continues to grow
Apply now and be part of a venue that delivers memorable events and exceptional client experiences.