Join PPT and play a key role in supporting our accounting team. We're looking for a proactive, organised, and client-focused Personal Assistant to help streamline processes and deliver exceptional service.
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About the Role
As a Personal Assistant, you will provide high-level administrative support to our Managers and assist in ensuring smooth operations across the business. You'll also be responsible for client services and maintaining strong communication to meet client expectations.
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The Offer:
Work with a friendly, professional team and enjoy:
* Attractive working conditions in Central Ballarat
* Your career aspirations encouraged and full support for further training
* Opportunities for professional development
* Regular in-house training sessions
* Employee Assistance Program
* Quarterly staff functions
* Weekly team meeting
* Monthly team lunches
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Key Responsibilities
* Manage Managers email inbox and calendar.
* Set up client files prior to work commencement and interviews.
* Review and check client work upon receipt; request and schedule client work.
* Provide general administrative support, including managing client files and transactions.
* Assist with cloud-based software management.
* Help create and update Standard Operating Procedures (SOPs).
* Communicate effectively with PPT employees to prioritise workflow.
* Maintain a clean and organised workspace.
* Perform work-related errands as required.
* Adhere to all safety procedures.
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What We're Looking For
* Previous experience in an administrative role (professional services or financial management experience highly regarded but not essential).
* Strong organisational skills and attention to detail.
* Excellent communication skills – verbal and written.
* Ability to prioritise tasks and work under pressure.
* Proficiency in Microsoft Office and willingness to learn new software.
* A proactive, "can-do" attitude and commitment to exceptional client service.
* Professional presentation, reliability, and punctuality.
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Why Join PPT?
You'll be part of a supportive team that values efficiency, collaboration, and client satisfaction. This is a great opportunity to grow your skills in a professional environment and contribute to a business that makes a difference.