About the Role
We are seeking an experienced Business Administration Support Officer for a pivotal role that underpins Airborne Surveillance, Control and Intelligence Systems Program Office's (ASCISPO) ability to meet its governance, reporting, and strategic obligations. Acting as the primary conduit between ASCISPO and the Branch Executive Support Team, this position ensures seamless coordination of tasks and delivery of high‐quality responses, submissions, and briefings within mandated timeframes.
Responsibilities
* Coordinate branch‐level tasking, priorities and follow‐through
* Manage the Command Support Group mailbox, including triage and actioning
* Research, draft and coordinate timely, accurate responses and correspondence
* Support reporting requirements and compliance activities
* Assist with strategic and business planning activities
* Maintain ASCISPO's battle rhythm, including schedules, forums and key events
* Provide high‐level administrative support to OC ASCISPO
* Manage diaries, calendars and executive commitments
* Coordinate committees and meetings, including agendas, actions and outcomes
* Arrange travel and associated financial processes
* Plan and coordinate dignitary visits and stakeholder engagements
* Plan, coordinate and support the ASCISPO SPO Board
Qualifications
* Experience in a similar executive support, program support or coordination role, ideally within a Defence, CASG or complex government environment
* Strong understanding of Defence governance, reporting requirements and business rhythms, with the ability to work within established frameworks
* Demonstrated capability in high‐volume administration, task coordination and stakeholder management
* Proven experience supporting senior leaders, including diary management, correspondence, committees and decision‐making forums
* Highly organised, with the ability to manage competing priorities, deadlines and sensitive information
* Strong written and verbal communication skills, including the ability to research, draft and coordinate quality responses
* Confidence building trusted relationships across multiple stakeholder groups, including Defence, industry and external partners
* A pragmatic, outcomes‐focused approach with strong attention to detail
* Experience coordinating travel, finance processes, events or visits (including senior or dignitary engagements)
Eligibility and Security Requirements
You must be an Australian citizen and already hold, or be eligible to hold, an AGSVA NV1 security clearance. As a Defence security clearance is required for this role, applicants must be eligible to obtain and maintain an appropriate clearance. International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role.
Benefits
* Generous Parental Leave: Primary Carers receive 20 weeks paid leave; Partner Carers receive 4 weeks. Full superannuation contributions for up to 52 weeks
* Professional and Personal Development: Up to $5,000 per year of allowance with PD leave included. Up to $750 per year can be used towards wellbeing such as a gym membership or assets related to wellbeing activities
* Additional Leave: Ranges from Reserve, Loyalty, Emergency Services, Purchased (up to 2 weeks), and Community Service
* Flexibility: We promote a culture that encourages and enables flexible ways of working that support our people
* Dress For Your Day: We empower our people to determine their outfit for the activities of the day which allows for personal expression that builds trust
* Reward & Recognition Program: Offering exclusive discounts from hundreds of major retailers, helping you to save on groceries, petrol, holidays, and more
* Employee Assistance Program: for employees and family members
* Annual Nova employee engagement: Great way to connect more broadly and strengthen your internal networks and have some fun!
* Wellbeing Hub with access to health and fitness content
* Access to Defence Health and Travel Insurance
* Free Flu Vaccination annually
* Novated Leasing and Salary Sacrifice
* Nova Employee Company Share Offer
* An inclusive, collaborative and supportive culture
* Social activities throughout the year
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