Overview
My Guardian is an Aged Care and NDIS service provider dedicated to delivering the most compassionate and loving home care. We’re growing every day, and there’s never been a better time to join our team.
We are seeking a highly organised, proactive, and professional Reception/Office Manager to join our Head Office team. This unique role not only oversees the smooth running of our office and front desk but also provides direct executive support to our CEO and Managing Director.
Responsibilities
Manage the CEO’s and Managing Director’s diaries, including scheduling meetings, coordinating appointments, and arranging travel and logistics.
Provide high-level administrative and executive support, including preparing documents, correspondence, and presentations.
Act as the first point of contact: answer and direct telephone and email inquiries with professionalism and warmth.
Greet and assist clients, visitors, and stakeholders in a friendly and skilled manner.
Coordinate resources, catering, and logistics for meetings and events.
Support management and departments with general administrative duties.
Oversee office maintenance, supplies, and repairs.
Contribute to a positive office culture, including organising Friday afternoon drinks and monthly events.
Perform ad-hoc projects and tasks as required.
About You
Previous experience in office management, administration, or executive support.
Strong organisational and time management skills with the ability to prioritise effectively.
Outstanding written and verbal communication skills.
Professional presentation and exceptional customer service.
Ability to handle sensitive information with discretion.
Confident in working independently and managing multiple priorities in a fast-paced setting.
What We Offer
Competitive salary package with bonus/rewards program.
Supportive and cooperative team culture.
Weekly Friday afternoon drinks and snacks.
Monthly staff events and celebrations.
Healthy snacks and refreshments in the office.
Ongoing training and career development opportunities.
J-18808-Ljbffr
📌 Reception / Office Administrator Newcastle
🏢 My Guardian
📍 Newcastle