Job Description
We're McDonald Surveys, part of Railtrain Holdings Group, delivering specialist services in surveying, dilapidation, design, digital engineering, and 3D modelling.
Known for quality, people-first values, and a strong pipeline of built environment work, we're looking for detail-focused, people-oriented individuals to join our growing team.
We are seeking a reliable and proactive Administration Assistant to support our team with day-to-day office, project, and administration tasks.
This is a fixed-term role, ideal for someone looking to gain experience, support project operations, and grow their administrative skills in a fast-paced environment.
You will assist with office duties, document management, scheduling, data entry, and communication with internal and external stakeholders, helping ensure projects run efficiently through the contract period.
Job Requirements
High school certificate or equivalent (required)
Previous office or administrative experience (preferred but not essential)
Basic proficiency with Microsoft Office (Word, Excel, Outlook)
Strong organisational skills with excellent attention to detail
Good written and verbal communication skills
Ability to multitask and prioritise effectively
Willingness to learn, take direction, and support the broader team
Dependable, punctual, and professional
Job Responsibilities
Answer and direct phone calls; greet office visitors professionally
Perform data entry for invoices and project documentation
Maintain physical and digital filing systems and job site records
Track and order office and field supplies as required
Manage calendars, schedule appointments, and coordinate meetings
Handle project mail-outs and track documents as needed
Manage, track, and report on all dilapidation survey bookings
Liaise with vendors, subcontractors, and internal stakeholders
Prepare minutes of meeting for all dilapidation survey meetings
Perform general administrative and office support duties as required
Job Benefits
Valuable admin experience within a project environment
Supportive team culture with ongoing guidance
Opportunity to build office and project coordination skills
Friendly, professional workplace environment
Perfect short-term role for someone looking to gain experience or bridge into future opportunities
Ready to Apply?
If this sounds like the right fit for you, click Apply Now and join our team for this project period.
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