Responsibilities Contract & Subcontract Management
* Administer subcontracts across multiple trade packages from award to close-out, including scope review, letting, and novation where required
* Prepare and issue subcontract documentation, work orders, and variations in accordance with project and head contract requirements
* Review and assess subcontractor claims, progress payments, and invoices; process in line with contractual entitlements and payment schedules
* Identify, draft, and negotiate variations — both upstream to the client and downstream to subcontractors — ensuring accurate scope and pricing
Commercial & Cost Control
* Maintain cost reports, forecasts, and trade package budgets throughout the project lifecycle
* Track committed costs, accruals, and exposure items; flag risks early to the Project Manager
* Support monthly project reporting including cost-to-complete, margin analysis, and cash flow
* Assist in the preparation of progress claims to head contract clients (including government clients under AS 4000, AS 4902, or similar)
Head Contract Compliance
* Ensure contractual obligations are met — including notice periods, RFI registers, and extension of time (EOT) submissions
* Maintain accurate and timely project correspondence, ensuring a clear contractual paper trail
* Assist with the preparation and management of claims under the Security of Payment Act (WA)
* Liaise with clients, consultants, and superintendents professionally and in accordance with contract requirements
Administration & Compliance
* Support project close-out activities including defect liability period administration, final accounts, and retention releases
* Ensure all project documentation is filed, tracked, and accessible in accordance with company systems
Requirements Experience & Qualifications
* 2–5 years' experience in a Contract Administrator or Contracts Administrator role within the building and construction industry
* Tertiary qualification in Construction Management, Quantity Surveying, or a related discipline (preferred)
* Demonstrated experience administering AS-series contracts (AS 4000, AS 4902) and/or government‐form contracts
* Working knowledge of the Building and Construction Industry (Security of Payment) Act 2021 (WA)
* Exposure to both commercial and government project environments is highly regarded
Skills & Attributes
* Strong commercial acumen with a solid grasp of cost reporting, forecasting, and margin management
* Confident in drafting and negotiating variations, EOT claims, and contractual correspondence
* High attention to detail with the ability to manage competing deadlines across multiple packages simultaneously ― you'll be working on 2‐4 projects at any given time, with values between $500,000 to $3M each
* Proactive communicator — able to engage effectively with subcontractors, clients, and internal teams
* Proficient in Microsoft Office Suite; experience with construction management software (Procore, SimPro, or similar) advantageous
* Self‐motivated, organised, and able to work both independently and collaboratively within a project team
Benefits
* Milestone Holidays: Enjoy a company‐funded holiday after 5 and 10 years of service, including $5,000 towards your trip and an extra week of annual leave (conditions apply).
* Positive Work Environment: Join a fun, flexible team with a strong culture and regular social events.
* Professional Growth: Access to upskilling, training, and career development opportunities to advance your career.
* Technology Support: Receive a company iPad and company mobile phone or monthly phone allowance.
* Streamlined Operations: Benefit from a paperless job management system with administrative support.
* Performance Bonuses: Opportunities for periodic bonuses based on company and individual performance.
* Wellness Programs: Access employee assistance programs for you and your immediate family.
* Exclusive Discounts: Enjoy discounts on health insurance, resorts, and more.
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