Overview
Our client specializes in major mechanical, fabrication and vehicle body repair, overhauls, rebuilds and major accessory fit outs of trucks mainly used in the mining industry that include Explosive Trucks, Tipper Trucks and Water Carts. Due to substantial growth, our client is seeking an experienced Office Administrator to join their friendly team.
The Role
Working in our client's Bibra Lake Workshop, the Office Administrator will report to the Operations Manager and is responsible for managing all administrative and coordination tasks within the office, with a primary focus on updating and maintaining the client's software program, Fullbay. This role ensures smooth operations, accurate data entry, and timely communication between workshop, field service, management, and customers. The duties include:
Enter and manage service orders, purchase orders, job cards, and parts requisitions
Track and update work in progress (WIP), labour hours, and job notes
Generate quotes, invoices, and customer communications through Fullbay
Act as the first point of contact for incoming calls, emails, and visitors
Schedule and confirm jobs, update Fullbay accordingly
Assist with weekly yard checks, monthly tooling inspections, and annual calibrations by tracking due dates in Fullbay
Support the Operations Manager with reporting, time sheets, and KPI data collection
Prepare and process supplier invoices, purchase requisitions, and credit applications
Liaise with accounts (QuickBooks) for billing accuracy, reconciliations, and debtor follow-up
Maintain filing systems and ensure compliance with IMS document control procedures
Communicate job updates, estimates, and completion reports to customers
Maintain a qualified and supportive office environment that promotes efficiency and teamwork
Assist the FIFO Mobilisation officers with medicals, onboarding and mobilisation
The Candidate
We are seeking an enthusiastic, motivated and reliable candidate that has a minimum of 2 years' experience as an Administrator with:
Mechanical, transport, or mining industry experience highly desirable
Some Accounts or Bookkeeping exposure (preferred but not essential)
Certificate in Business Administration (preferred but not essential)
Note:
The successful candidate must have the following skills and attributes to carry out responsibilities efficiently and effectively:
Advanced computer skills in Microsoft Word, Excel and Outlook
Highly organized with the ability to quickly prioritize work tasks regularly
Proficiency and accuracy in data entry
Attention to detail and ability to follow systems and procedures
High efficiency and ability to work under tight deadlines
Ability to learn new software/programs quickly
Strong work ethic, reliability and a hardworking attitude
Desire to secure long-term work
Ability to pass ongoing Drug & Alcohol screens
Working Days & Hours
Monday to Friday – 7:30am – 3:30pm
Remuneration
This is a permanent role where the successful candidate will be hired straight onto the client's books as a full-time employee. Salary ranges (dependent on experience) are:
Annual Salary: 75K - 80K
Super
Apply
Please apply via Seek.
Job Insights
Salary match • Number of applicants • Skills match
Your application will include the following questions:
Which of the following statements best describes your right to work in Australia?
Do you have a current Australian driver's licence?
What is your expected hourly rate?
Do you have a current Police Check (National Police Certificate) for employment?
Location: Kenwick, Perth WA
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📌 Office Administrator
🏢 Staff-Net
📍 Western Australia