About the Role:
Our client, a well-established construction company based in Mulgrave, is seeking a proactive and highly organised Administration Coordinator to join their supportive team on a 6-month fixed-term contract with potential for extension. This part-time position (20-25 hours per week) is ideal for an experienced administrator who enjoys variety and thrives in a role that touches multiple areas of the business. You’ll take ownership of daily office coordination while providing valuable support across finance, compliance, and general administration. Perfect for someone hands-on, detail-oriented, and confident managing competing priorities in a dynamic environment.
Key Responsibilities:
- Coordinate day-to-day office operations including supplies, mail, and service providers.
- Provide administrative support to the Finance & Operations team.
- Assist with data entry and maintaining accurate records.
- Monitor group inboxes and phone systems, ensuring timely and professional responses.
- Maintain company registers and compliance documentation.
- Support safety and quality administration requirements.
- Assist with event coordination as well as sales and marketing administration when needed.
- Act as the first point of contact for general office needs, ensuring smooth, efficient operations.
Skills and Experience:
- Previous experience in office administration, finance support, or office coordination.
- Solid time management skills with the ability to juggle competing tasks.
- Excellent written and verbal communication.
- Proficiency across Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- High attention to detail and strong organisational capability.
- Comfortable working both autonomously and as part of a team.
- Proactive, solutions-focused, and positive in approach.
About Our Client:
Our client is a respected leader within the construction industry, recognised for their professionalism, innovation, and strong team culture. They emphasise collaboration, continuous improvement, and creating a workplace where people genuinely enjoy what they do.