Overview
Protecnium is an international consulting firm specializing in engineering and technical services (www.protecnium.com/en). We are currently looking for a Senior Document Controller to join our team for a Heavy Civil Construction Project in Cooma, NSW.
Location: Cooma, NSW (100% On-site).
Estimated Duration: 6 months. In general, when the project ends, we try to relocate the employee to other projects to ensure continuity.
Summary: Support a targeted data cleansing and document remediation initiative. The role is responsible for reviewing, validating, and restructuring large volumes of project documentation to ensure accuracy, compliance, and ease of retrieval. This role requires a highly experienced document control professional capable of operating autonomously and engaging effectively with stakeholders across the project team.
Responsibilities
* Lead the end-to-end data cleansing and remediation of project documentation across multiple systems, ensuring accuracy, completeness, and compliance.
* Conduct detailed document audits and gap analysis to identify duplicates, obsolete records, incorrect metadata, and non-compliant documentation.
* Apply and enforce document control standards, naming conventions, version control, and metadata rules in line with project and regulatory requirements.
* Manage and maintain document registers, transmittals, and controlled document repositories.
* Liaise with project teams, engineering, construction, and external stakeholders to validate document status and resolve discrepancies.
* Ensure documents are correctly classified, indexed, archived, and retrievable for ongoing project use and future handover.
* Identify duplicates, obsolete records, and incomplete datasets, and coordinate corrective actions with project stakeholders and technical teams.
* Liaise with engineering, quality, and project management teams to verify document revisions and ensure compliance with established control procedures.
* Generate periodic data integrity and progress reports, highlighting key risks, issues, and achievements.
* Oversee the migration, classification, and archiving of electronic and physical documents into the project's document management system (e.g., Aconex, TeamBinder, or similar).
Requirements
* A minimum of 5 years of experience as Document Controller in tunnels/ underground/heavy civil construction projects or similar.
* Experience with document management softwares such as Aconex, Teambinder, etc.
Working Arrangements
Working hours: 40 hours weekly
Work Modality: Hybrid: the role requires an initial 2-week stay in Cooma, followed by an additional 1-week visit every couple of months. All remaining work will be performed remotely.
Benefits
* 20 paid working days of vacation per year.
* 10 working days of sick leave (100% salary).
* Laptop and phone are provided.
* Health Insurance.
* Accommodation will be provided for the employee during their stay in Cooma.
* Transportation (flights) between the residence in Australia and the project site is provided.
The description and conditions indicated here are intended to describe the general nature of the work performed by employees but do not constitute a complete list of responsibilities, duties, and general competencies required by the staff. Additionally, they do not establish an employment contract and are subject to modifications as required by the employer.
At Protecnium, we are committed to upholding the highest standards of equality, diversity, and inclusion throughout our recruitment processes. We welcome applications from talented professionals of all backgrounds, regardless of age, disability, gender identity, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.
To ensure fairness and accessibility, we also provide reasonable adjustments during the recruitment process. Candidates requiring support are encouraged to let us know at the earliest opportunity.
#J-18808-Ljbffr