Provide efficient, effective, and confidential executive and administrative services to the Senior Officer.
Prepare, coordinate, and disseminate relevant information, and liaise with a diverse range of departmental clients and community bodies on behalf of regional officers, in support of the operation of the regional office.
We encourage you to apply now to join our team.
About The Department
Working for the Queensland Department of Education means joining an organisation that values its people and promotes leadership and innovation. Be part of an environment that respects professionalism and diversity, offers training and development opportunities and embraces flexible careers and work-life balance. Find out more about working with us .
Your role
Key Responsibilities Include
* Schedule appointments and maintain diaries, receive and assist visitors, identify client needs and redirect telephone calls.
* Take minutes of meetings and distribute to attendees, coordinate room bookings, functions and events, and organise and provide support to conferences.
* Coordinate and organise travel and accommodation.
* Provide advice regarding office administrative procedures, provide word processing services and produce advanced desktop published documents.
* Undertake work across a broad range of regional services activities to support the region and schools which may include the administration of ordering and payment procedures.
* Use spreadsheets and databases and assist in the preparation of communication material, spreadsheets, reports, submissions, briefing material and correspondence on a range of issues.
* Maintain an efficient filing system of correspondence, expenditure and records and monitor the flow of correspondence.
* Coordinate and disseminate information to office personnel, and coordinate and manage records management activities.
* Maintain high level information and communication technology skills, including skills in Microsoft Word, Outlook and Excel, with an emphasis on efficiency and accuracy.
* Liaise with officers at all levels of the department, schools, other government agencies, educational institutions and organisations, the private sector and community representatives.
Interested? To Apply
* Attach a brief resume including contact details for 2 referees (referees should be familiar with your relevant work history).
* Attach a written statement (1-page maximum) in response to the attached role description.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
Occupational group
Education & Training