Description
Think Opportunity, Think Baker McKenzie!
The role
The Baker McKenzie Australia Corporate Advisory team is one of the leading corporate advisory practices in Australia, providing ongoing corporate advisory services to more than 1,500 Australian companies, including Australian subsidiaries of many well‐known global companies. The team is currently comprised of lawyers and corporate paralegals based in Sydney, Melbourne and Perth and is looking to expand. As part of this expansion we are looking to add a Team Administrator to our Corporate Advisory team based in Sydney.
Main Responsibilities
* Answering the phone, appropriately screening calls, resolving simple queries, taking and relaying messages promptly and, if necessary, redirecting queries;
* Assisting in preparing and distributing relevant documentation to the Corporate secretariat team prior to critical dates, including creating and amending typed documents such as letters, emails, memos and presentations, using version control and track changes;
* Managing billing processes and specific client invoicing requirements, including drafting and circulating invoices and distributing invoices to clients;
* Supporting the client matter intake process;
* Processing expense claims, cheque requisitions, ASIC invoices and payment of ANZ Credit Cards;
* Undertaking conflict searches;
* Screening and organising correspondence (e.g., voicemail, email, and regular postal mail) in the team's absence and as per requests;
* Organising couriers, travel and accommodation, internal and external meetings (including room, car spaces, catering, invitations, etc.) for the Corporate secretariat team;
* Identifying, opening, generating, maintaining, labelling, updating and closing files, according to task, author and the Firm's requirements;
* Updating and maintaining Master Lists;
* Conducting company searches & PPSR searches;
* Creating, updating and maintaining office manual precedents as required;
* Opening and closing of files (includes ordering new labels and central filing);
* Maintaining and updating the intranet;
* Attending to auditors' enquiries (scanning of registers) on occasions;
* Managing various ongoing projects as required.
Skills And Experience
* At least 3 years' experience in a professional services environment;
* Previous experience in a corporate paralegal or secretarial role;
* Excellent analytical, communication, and research skills;
* A commitment to high work standards and strong attention to detail;
* Ability to manage competing priorities and work flexibly;
* Ability to demonstrate initiative and proactivity;
* Ability to develop strong relationships;
* Ability to work well in a team environment;
* A willingness to learn.
About Baker McKenzie
At Baker McKenzie, we are different in the way we think, work and behave. The first local, truly global law firm in Australia, we commenced operations in Sydney in 1964, in Melbourne in 1982 and in Brisbane in 2014. With our breadth of experience in the local market and global connectivity, we are the law firm of choice for Australian and multinational companies. We have 6,500 lawyers globally who work seamlessly together – across practice groups, sectors and markets to provide our clients with the connected perspectives, integrated solutions and seamless guidance they need to succeed in an increasingly interconnected global market.
Baker McKenzie Australia can offer you access to complex, market‐leading matters working with some of the world's best legal minds – people who know the law and who understand business. We have an unrivalled ability to provide training and secondment opportunities across our global network. Locally, we have an inclusive culture of learning, coaching and opportunity where you will work as part of teams on matters that often cross borders. We value people who think ahead and get noticed.
At Baker McKenzie, our flat structure means you will have direct exposure to our clients, responsibility for meaningful involvement across a broad range of matters, and opportunities for progression. You will also regularly work with our extensive network of global colleagues and clients.
Our benefits
* Financial: competitive remuneration package, generous bonus scheme, salary continuance insurance, life insurance, salary sacrifice options, employee discounts, referral rewards, and travel insurance for you and your immediate family;
* Learning & development opportunities: client and international office secondments, and regional and global development programs;
* Flexibility: hybrid and flexible working arrangements to balance your work and lifestyle;
* Leave: 26 weeks' paid parental leave for parents/carers (with no minimum service) with access to an external coaching service, ability to purchase additional annual leave, flexible public holidays and volunteer leave;
* Health & wellbeing programs: Employee Assistance Program including confidential counselling and wellbeing and financial coaching for you and your immediate family, flu vaccinations and discounted health insurance.
Inclusion, Diversity & Equity
Baker McKenzie is committed to providing a diverse, inclusive and equitable culture for all its employees, with equal opportunity for all to progress and have a meaningful career with our Firm. As part of our inclusive culture, we welcome applications from people of all genders (including if you identify as transgender or gender diverse), sexual orientations, abilities, cultural backgrounds, as well as First Nations peoples and people with caring responsibilities, neurodivergent lived experiences and disabilities. We want all applicants to be given the best possible opportunity to succeed in our recruitment processes, so invite you to let us know of any reasonable adjustments you require to equitably participate in our recruitment processes or in performing the requirements of a role at Baker McKenzie.
We appreciate that everyone's needs are different. Please contact us so that we can work with you to best support you in our recruitment processes. We are happy to share accommodations we've made in the past and are keen to work with you personally, to set you up for success.
Our application process
Please apply by selecting the "apply now" link below and completing the online application form. As part of our commitment to creating a diverse and inclusive culture, we encourage applications from all genders, abilities and cultural backgrounds, including Aboriginal and/or Torres Strait Islander people.
#J-18808-Ljbffr