Job description
Agency Department of Health Work unit Division of Medicine
Job title Division of Medicine Administration Officer Designation Administrative Officer 4
Job type Full time Duration Ongoing commencing 12/01/2026
Salary $75,091 - $85,611 Location Darwin
Position number 40983 RTF 335584 Closing 27/11/2025
Contact officer Vanessa Thompson on 08 8948 9096 or vanessa.thompson@nt.gov.au
About the agency http://www.health.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=335584
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – Inclusion and diversity and Special measures
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or
job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go
to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go
to the OCPE website
Primary objective
This position supports the Division of Medicine through the provision of a full range of administrative functions including finance,
executive secretarial support and strategic project management including review of policy, procedures and audit compliance.
Key duties and responsibilities
1. Provide high level assistance to the Co-Directors Medicine and the Operational Performance Manager including secretarial
support at executive meetings.
2. Provide support to medical staff on commencement of employment, assist with orientation, and arrange travel and
accommodation as necessary for permanent and visiting medical officers.
3. Assist with writing, reviewing and amending policies and procedures according to NTG and DoH policy guidelines.
4. Support in preparation of high level reports, memos and briefing papers
5. Support in undertaking strategically important projects as required.
6. Support to all Medical Officers for information and technology requirements.
7. Monitor and manage complaints in accordance with policies and procedures for the Division.
8. Follow defined service quality standards, work health and safety policies and procedures relating to the work being undertaken
in order to ensure high quality, protected services and workplaces.
Selection criteria
Essential
1. Demonstrated ability to provide consistently high quality administrative support in an efficient, highly confidential and mature
manner within designated timeframes.
2. Proven experience in working for a Manager and/or an Executive team providing secretariat support to committees including
the distribution of papers and minute taking.
3. Demonstrated written and verbal skills with an ability to communicate effectively with people of diverse cultures and health
professionals in a respective and sensitive manner.
4. Extensive knowledge in computing systems including word processing, spreadsheets, email, records management, database
and major business systems and the ability to use or learn computerised hospital or workforce systems.
5. Proven ability to develop, maintain and provide advice on procedures for administrative processes such as procurement, credit
card management travel and records management.
6. Ability to work independently and unsupervised with proven ability to maintain standards during periods of high workload
activity, particularly accuracy and attention to detail.
7. Demonstrated skills in engaging and negotiating with a range of stakeholders to achieve mutually acceptable solutions where
competing priorities exist.
Desirable
1. Experience in a health care setting
2. Cert IV in Business Administration
Further Information
Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance notice
and criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history.
For immunisation requirements - Category A (direct contact with blood or body substances) or Category B (indirect contact with
blood or body substances), check with contact person for requirements.