Responsibilities
* Coordinate project schedules, Salesforce setup, and document workflows to ensure timely project execution.
* Prepare and maintain project documentation, ensuring compliance with AECOM standards and governance.
* Support project delivery through meeting setups, project planning, and financial coordination.
* Assist with team management tasks, including briefings, travel arrangements, and security clearances.
* Foster collaboration across teams to meet stakeholder needs and maintain high‐quality governance standards.
Qualifications
* Proven project administration experience, ideally 5+ years in construction, infrastructure, professional services, or Defence, with the ability to manage multiple priorities and meet tight deadlines.
* Strong organisational and multitasking skills, with high attention to detail and the ability to maintain accurate records and track milestones.
* Excellent communication and stakeholder management skills, with the ability to build relationships and prepare professional reports, correspondence, and presentations.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools (MS Project); SharePoint and Aconex experience is advantageous.
* Professionalism and adaptability: proactive, solutions‐focused, and collaborative, thriving in fast‐paced, multidisciplinary teams.
Given the nature of the projects, Australian Citizenship is preferred, with current defence clearance highly regarded.
Benefits
* Flexible work arrangements, including alternative start/finish times, part‐time, job‐sharing and hybrid work options
* Purchase up to 6 weeks additional annual leave per year
* Flex public holidays – swap Easter or other holidays for ones that suit you better
* Continuous learning and growth - lunch and learns, professional development courses, financial study assistance, 5 days paid study leave, global career opportunities
We welcome applications from individuals of all backgrounds, including those with disabilities, additional health or mental health needs, and/or neurodiverse conditions. If you require any adjustments during the hiring process, please let us know.
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