About Us: Join our award‑winning team and contribute to the success of Aesthetic Tile & Stone. This leading enterprise is widely recognized for its outstanding reputation on the Gold Coast and Brisbane regions. As we continue to expand, we are looking for a dynamic Administration Manager to support and drive our administrative functions and play a pivotal role in our growth.
The Ideal Candidate:
* Demonstrated experience in construction administration or management (minimum of 5 years in administration).
* Proficiency in standard Microsoft software (Word and Excel) and an aptitude for learning new programs.
* Proven usage of a construction job management system (preferably Simpro or a similar system).
* Strong organizational skills, attention to detail, and the ability to multitask in a fast‑paced environment.
* Self‑motivation and the ability to work both independently and collaboratively.
* Excellent communication and problem‑solving skills.
* Bookkeeping experience or background in Xero (minimum 2 years experience).
* Previous experience in a service or trade‑based company is preferred.
* A confident and friendly personality with excellent people skills.
The Role:
* Report to the Managing Director.
* Complete general administration for the business portfolio and potentially manage future administration coordinators.
* Enter, maintain, and manage tasks in our job management system.
* Maintain the flow of works to the highest standards.
* Assist in compiling and issuing quotes derived from operational tasks.
* Manage the procurement process, including raising purchase orders for materials including freight.
* Provide assistance to the accounts/financial controller – bookkeeping, payroll, and reconciliation.
* Create contracts for new projects.
* Support HR functions.
* Play a key role in the growth and development of our company.
* Part‑Time or Full‑Time employment options.
* Flexible working hours to accommodate personal commitments.
* Ongoing opportunities for professional growth and development.
* Supportive leadership structure.
How to Apply:
If you are ready to embark on this unique opportunity and contribute to our company's growth, we encourage you to apply. To be considered for this role, please send your resume along with a covering letter that addresses the key criteria listed in the job advertisement. Explain why you are suitable for this role and how your skills and experience align with our requirements.
We are open to discussing total hours and working hours to accommodate the right candidate, including school pickup and drop‑off commitments. If you are excited about this opportunity and wish to be part of our friendly team, please submit your application.
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