The Opportunity Are you an organised, detail-focused professional with experience in executive support and a passion for delivering exceptional business administration?
We are seeking an experienced Executive Support Officer to provide executive and team support as well as a broad range of administrative services that enable operational excellence across our University.
In this dynamic role, you will provide executive support to three Directors, in the Business Support and Campus Operations Teams.
You will also provide event and communications support as well as general business administration to the wider team where your contributions will help create a responsive and efficient working environment.
Key Responsibilities Provide confidential executive and administrative support, including calendar management, travel bookings, document preparation, and event coordination.
Organise and support committees and working groups by managing agendas, minutes, and follow-up actions.
Act as liaison between senior managers and stakeholders, facilitating meetings and communication.
Assist with financial processes such as procurement, invoicing, and compliance.
Investigate operational issues, prepare reports, and maintain procedures for efficiency and compliance.
Build strong stakeholder relationships and contribute to planning, resource allocation, and continuous improvement About You You bring 3–5 years of proven experience as an Executive Assistant, ideally within a large, complex organisation.
You thrive in a busy working environment where priorities shift quickly and require resilience and adaptability.
Proactive and resourceful, you anticipate executive needs, take initiative, and deliver confidential, high-level support without needing constant direction.
Known for your exceptional organisational skills, you manage competing priorities under pressure while maintaining accuracy and professionalism.
A strong communicator with discretion, you build trusted relationships and handle sensitive information with care.
You're an analytical problem-solver, able to resolve issues independently without repeatedly seeking guidance.
Comfortable working autonomously, you exercise sound judgment and initiative while being a collaborative team player.
Highly proficient in Microsoft Office (Word, Excel) and quick to learn new systems and processes.
About Monash University At Monash, work feels different.
There's a sense of belonging, from contributing to something groundbreaking – a place where great things happen.
We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise.
That's why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.
Learn more about Monash.
Be part of our story.
Work with us to #ChangeIt.
Monash supports flexible and hybrid working arrangements.
We have a range of policies in place enabling staff to combine work and personal commitments.
This includes supporting parents.
To Apply