Direct message the job poster from Sales Recruit Partners| Executive Search | Sales Enablement | Leadership Development |Account & Office Administrator – Trade Finance & ImportsLocation: Sydney (Onsite)Employment Type: Full-Time | PermanentTake ownership of core finance and administrative functions for a growing international wholesale business operating in the food import and distribution sector.About the CompanyOur client is a well-established importer and distributor serving retailers and wholesalers across Australia. With a global supply chain and strong focus on operational reliability, the business requires a confident, hands-on professional to manage its internal accounts and administration function.In this pivotal role, you’ll oversee daily financial operations, support international trade processes, and liaise with multiple internal and external stakeholders to ensure smooth and compliant operations across finance, logistics, and customer coordination.Why Join?High-impact, standalone role with variety and autonomyTrusted position supporting finance, logistics, and leadershipJoin a close-knit team in a growing international businessPermanent full-time role with long-term stabilityAbout the RoleAs the Account & Office Administrator, you’ll take charge of the company’s finance function and internal administration. Your responsibilities will span accounts receivable and payable, payroll, reconciliations, and ongoing coordination with freight and customs partners. You will also manage trade finance processes and assist with documentation critical to importing and logistics operations.You’ll liaise with both the sales and warehouse teams to ensure cross-functional alignment and accountability, while maintaining accurate and compliant records.This is a role for someone who thrives in a fast-moving SME environment, brings precision and initiative to their work, and enjoys being the go-to person for operational coordination and support.Key ResponsibilitiesManage accounts payable, accounts receivable, payroll, and bank reconciliations using XeroTrack and follow up on outstanding receivables in coordination with the sales teamProcess and reconcile supplier payments, including triple reconciliations involving banks and forwardersCoordinate documentation for international freight, trade finance, and customs clearanceLiaise with freight forwarders, customs brokers, and external accountantsMonitor and support warehouse operations related to stock control and reconciliationMaintain supplier records, internal reporting, and administrative systemsProvide clear and assertive communication across internal teams and external partnersWho You AreExperienced in finance and administration roles within wholesale, import, or distribution businessesMinimum 5 years’ experience in office or accounts coordinationProficient in Xero and familiar with Australian bookkeeping standardsComfortable managing trade finance processes, ideally including CBA platformsSkilled in multi-party reconciliation and confident handling transactional detailFamiliar with import/export documentation and logistics complianceMature, professional, and assertive with a proactive mindsetAble to coordinate across departments and hold others accountable for follow-throughExcellent English communication skills, both written and verbalWhat’s on OfferSecure, long-term position in a stable and growing businessDiverse role with financial and operational scopeOnsite role based in Brisbane with close team collaborationOpportunity to work in a respected international import and distribution environmentApply NowIf you're a capable and confident administrator ready to take ownership of finance, trade, and operations in a dynamic import business, we’d love to hear from you.For further information, please contact Craig Southam on 0433220011 or email direct to craig@salesrecruit.com.au quoting reference number 34345Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionFinanceIndustriesFood and Beverage RetailReferrals increase your chances of interviewing at Sales Recruit Partners by 2xSign in to set job alerts for “Office Administrator” roles.Sydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 2 weeks agoRydalmere, New South Wales, Australia 1 month agoParramatta, New South Wales, Australia 1 week agoTennyson Point, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 4 months agoSydney, New South Wales, Australia 3 days agoExecutive Assistant and Project CoordinatorSydney, New South Wales, Australia 11 hours agoSydney, New South Wales, Australia A$90,000.00-A$110,000.00 14 hours agoSydney, New South Wales, Australia 3 days agoParramatta, New South Wales, Australia A$38.00-A$38.00 1 day agoExecutive Assistant to Chief Executive OfficerSydney, New South Wales, Australia 3 weeks agoWorkplace Experience / Executive AssistantSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia A$95,000.00-A$105,000.00 3 weeks agoNorth Sydney, New South Wales, Australia 2 days agoMacquarie Park, New South Wales, Australia 2 weeks agoNorth Sydney, New South Wales, Australia 2 weeks agoExecutive Assistant (For Relocation to Kingdom of Saudi Arabia)Sydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 5 hours agoSydney, New South Wales, Australia 2 weeks agoPersonal Assistant to Chief Executive OfficerSydney, New South Wales, Australia 3 weeks agoWe’re unlocking community knowledge in a new way. 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