Advanced Cranes
Advanced Cranes are Victoria's leading specialist crane hire and heavy haulage team. From small domestic jobs to large scale infrastructure projects, the team at Advanced Cranes go above and beyond to provide exceptional customer experiences. With a focus on safety and efficiency the Advanced Cranes team leverage decades of industry experience and best-practice operating procedures to ensure that each client's project is delivered on time and to the highest of standards.
The Role
Reporting directly to the Operations Coordinator, the Operations Administration Assistant will complete a diverse range of junior administrative duties to support the ongoing success of Advanced Cranes. You will be responsible for drafting and sending hire documentation, raising purchase orders, reconciling timesheets, assisting with crane hire team with equipment forecasting and a range of general operations administrative support tasks in this fast paced and varied role.
This is a fantastic opportunity for a junior administrator who genuinely enjoys variety of tasks and a busy work role. Your optimistic approach and easy going professional attitude paired with your ability to organise, prioritise and complete accurate work efficiently, will see you succeed in this key role. In return, you will receive competitive remuneration, regular salary review, excellent training and support and build strong administrative capability across essential administration functions.
Key Responsibilities
* Undertake drafting and communicating of xhire information
* Raising and emailing of purchase orders
* Reconciliation of timesheets
* Assist with administration tasks in relation to hire forecasting activities
* Assist with compliance checking and follow up once crews are set
* Other general administrative assistant duties as requested
* Must be available to work from the Ballarat office 10am to 6pm Monday to Friday (not a remote/hybrid role)
What You'll Bring
* General business administration experience
* Excellent customer service experience
* Demonstrated swift and accurate data entry
* Associated qualifications are desirable but not required
* Demonstrate strong organizational, team-oriented, evaluation and problem-solving skills
* Familiar and capable with soft and hardcopy general business admin systems
* Experience with CRM/ Xero may be advantageous
Why Join?
* Join a respected, locally owned business with 240+ staff
* Learn from, and be supported by, experienced administrators to grow your career
* Stable weekday hours only
Benefits
* Full-time ongoing role + competitive remuneration (junior administrator)
* Fast paced and varied work tasks supporting key business operations
* Build your administration skills with plenty of training & support
Additional Essential Requirements
The successful applicant must have unlimited Australian working rights, have a driver's licence and their own reliable vehicle. The successful applicant may be required to satisfactorily pass preemployment assessments for example, criminal history check reference checks and psychometric assessment ahead of commencement in the position.
About JK Personnel
At JK Personnel our specialist team of permanent recruitment consultants understand the importance of finding and retaining the right people and have a proven track record of successfully placing candidates in permanent positions across various industries. We take pride in our ability to find the ideal candidate that will provide long-term value to an organisation and doesn't just fit but thrives. Our extensive local network, industry knowledge, and dedication to our clients and candidates have solidified us as recruitment experts and leaders in permanent recruitment.
How to Apply
Please contact Kate Kilbourne on if you would like further information about this role.
Applications close for this role on 13 February 2026