Thriving as an Administrative Support Specialist, you will play a vital role in the success of our Maintenance Team at our Mulwala site. Your primary focus will be to provide exceptional support to this team, ensuring seamless operations and effective communication.
The ideal candidate will possess excellent interpersonal skills, with the ability to build strong relationships with colleagues across various teams. You will also have a keen eye for detail, with a strong focus on accuracy and efficiency in maintaining records and electronic files.
Your key responsibilities will include:
* Serving as the main point of contact for incoming maintenance queries, directing them to the appropriate personnel
* Maintaining and updating archiving systems, guaranteeing all records and electronic files are accurate, secure, and easily accessible
* Raising purchase orders and internal requisition orders, collaborating closely with vendors to manage timelines and expectations
* Engaging in internal discussions regarding terms and conditions of certain POs
* Closely working with supply chain, purchasing, and maintenance teams to ensure all staff are informed about necessary changes or communications
* Effectively managing incoming and outgoing employees
To excel in this role, you will need to demonstrate:
* Australian citizenship
* A naturally outgoing personality, coupled with a strong work ethic and approach to your duties
* Proven experience in working with diverse personnel and teams, fostering a collaborative environment
* A strong attention to detail, ensuring precision and accuracy in all tasks
* Experience in processing purchase orders, with a focus on timeliness and efficiency
* A commitment to site health and safety, promoting a culture of responsibility and accountability among colleagues
* Demonstrated knowledge of MS Office programs, with the ability to adapt to new technologies and software
* The capacity to consistently prioritize workload while effectively managing time and resources
Benefits of this role include:
* A competitive remuneration package
* A comprehensive range of employee benefits, including access to exclusive discounts and opportunities for professional development
* A supportive work environment that fosters collaboration, inclusivity, and diversity
* A commitment to ongoing training and development, empowering you to grow and succeed within the organization
We welcome applications from individuals who share our passion for excellence and innovation. As a Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain an appropriate clearance.