We are seeking an accomplished, senior-level Personal Assistant with proven 1:1 experience supporting a fast paced entrepreneur. This role provides full accountability for managing a successful entrepreneur's professional and personal priorities and demands exceptional judgement, discretion and a consistently proactive, solutions focused approach.
Acting as the central point of coordination across all professional and personal matters, you will oversee shifting priorities, complex domestic and international travel, intricate diary and calendar management, family logistics, household coordination and a broad range of administrative requirements. You will anticipate needs, create structure in a dynamic environment and ensure that the principal's time and attention are focused on the highest value activities.
You are calm under pressure, highly adaptable in the face of changing plans, and able to prioritise with clarity in a fast‑moving, entrepreneurial environment. Based in Broadbeach, this hybrid role offers the opportunity to undertake intellectually engaging, high‑level work in close collaboration with a successful entrepreneur.
Duties & Responsibilities:
● End to end management and oversight of all correspondence
● Including high volume email, phone and written communication
● Maintain and drive "work in progress" lists, ensuring clear prioritisation, follow through and completion of actions
● Complex diary and calendar management across multiple commitments and stakeholders
● Coordination and management of domestic and international travel, including detailed itineraries and contingency planning
● Expense and invoice management, including reconciliations and liaison with accounts as required
● Planning and coordination of events and special projects, both professional and personal
● Oversight of contractors and service providers to manage home and household requirements, ensuring smooth day‑to‑day operations
Key Requirements:
● Minimum 3 years' experience as a Personal Assistant working directly with a fast- paced entrepreneur or equivalent C‑suite/owner‑operator
● Demonstrated success in managing complex, competing priorities in a high- demand environment
● Highly developed time management, organisational and forward‑planning skills
● Proven experience coordinating complex domestic and international travel arrangements
● Strategic, forward‑thinking approach with the ability to operate autonomously and exercise sound judgement
● Exceptional written and verbal communication skills, with professional presentation and strong stakeholder management
● Demonstrated ability to exercise absolute discretion and maintain strict confidentiality
● Strong, proactive problem-solving skills with a calm, solutions‑oriented mindset
● Technologically confident, with advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and familiarity with digital productivity tools
● Current driver's licence and own vehicle, with flexibility to work across multiple locations as required
● Willingness to undergo a Police Check
If you are a high-calibre Personal Assistant seeking a role where you can operate as a trusted right hand to a successful entrepreneur, we invite you to apply. Please submit your resume and a tailored cover letter outlining your relevant experience and how you would add value in this position.