Join to apply for the Full-Time Senior Executive Assistant Manager role at AgentSync. Virtual Assistants
Join to apply for the Full-Time Senior Executive Assistant Manager role at AgentSync. Virtual Assistants
Full-Time Senior Executive Assistant Manager (OBM)
Full-Time Senior Executive Assistant Manager (OBM)
Location: Remote
Schedule: 40 hours/week - Brisbane Business Time
Salary: 2000 AUD/mo (paid bimonthly)
Overview
We're seeking a highly experienced and hands-on Executive Virtual Assistant to provide critical administrative and operational support to a fast-growing company in the construction industry. This is not your typical VA role — we're looking for someone who can serve as the CEO's right hand, confidently make decisions, coordinate operations, and ensure nothing falls through the cracks.
You'll manage daily coordination tasks and be deeply involved in streamlining communication, tracking deliverables, and problem-solving independently. The ideal candidate brings not only a strong administrative background but also operational thinking, leadership in execution, and experience supporting top-level executives.
Key Responsibilities
* Serve as the primary administrative and operational support for the CEO
* Manage inboxes and communication flows; triage emails, prioritize, and respond professionally
* Coordinate with suppliers, clients, and subcontractors on timelines, quotes, and deliverables
* Take and return calls on behalf of the CEO and team, providing accurate summaries or acting on behalf when appropriate
* Maintain digital filing systems and documentation in an organized, easily accessible manner
* Track tasks, follow up on action items, and ensure timely execution of deliverables across teams
* Provide calendar management and scheduling, ensuring time efficiency for the CEO and leadership team
* Assist with coordinating project workflows and light operational planning
* Identify inefficiencies and propose improvements in existing processes
* Conduct research or prepare documentation as needed for decision-making
* Maintain professionalism and discretion, especially in handling confidential information
Qualifications
* Proven experience as an Executive Assistant, Admin Manager, Operations Coordinator, or similar
* Comfortable making independent decisions and stepping up with leadership in a virtual environment
* Excellent communication skills (written and verbal), confident in professional phone and email exchanges
* Deep attention to detail, excellent follow-through, and ability to juggle multiple priorities
* Strong organizational and coordination skills; proactive in keeping things on track
* Self-directed, responsive, and thrives working autonomously
* Tech-savvy and experienced in using digital tools to manage workflows remotely
* Bonus: Experience in construction, trades, or related industries is a plus
Preferred Tools & Platforms
* Microsoft Outlook, Excel
* Pronamics Estimation (or willingness to learn)
* Google Workspace
* Task management tools like Asana, Trello, or Monday
* Zoom, Calendly, and other remote communication tools
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Outsourcing and Offshoring Consulting
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