Overview
Department of Education Victoria – Ballarat VIC.
The School Administration Support Hub (SASH) is a shared services initiative that offers remote administration and financial services to schools throughout Victoria on a subscription basis, operating for 18 years.
Majority of the team is based at the Ballarat Gov Hub with an expectation of office days as well as the opportunity to work from home (within any one week).
Role
The core function of SASH is to provide administrative and financial support to schools, building and maintaining relationships with key stakeholders and senior management in the Department. The SASH Senior Officer plays an active role in performing the services provided to schools in relation to subscriptions offered by SASH.
Selection Criteria
* A working knowledge of school finances, including development of school budgets and key finance systems (SRP system and CASES21 finance).
* Demonstrated capacity in relation to human resources, including use of Department systems (eduPay, School Local Payroll and Recruitment Online) and familiarity with human resources policies and processes.
* Demonstrated commitment to customer service with high level interpersonal, written and verbal communication skills.
* Demonstrated ability to work independently, flexibly, and constructively in a team in a busy environment to ensure continuous and efficient operation and proactively enhance work systems and practices.
* Outstanding computer skills including extensive experience with Microsoft Word and Excel and troubleshooting technical difficulties.
Responsibilities
* Assisting schools with cash budgeting, Student Resource Package monitoring and processing on behalf of clients.
* Understanding of funding requirements and reporting obligations.
* Assisting schools in the processing of recruitment, their HR requirements and School Local Payroll requests on behalf of clients.
* Good knowledge of policies and agreements.
* Contribute toward oversight and quality assurance of financial and eduPay processes undertaken by the SASH.
* Contribute to the development, monitoring and implementation of SASH policies, procedures and forms.
* Contribute to recommendations to senior management for improvements to processes and systems.
* Assist in the administration of the SASH portal and other school support interfaces.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms – culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability. Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD). Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and well-being of all students and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at: DE Values
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at #J Ljbffr
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