ARA Security is an innovative integrator of electronic security services providing high-quality integrated security and locksmith solutions to the largest clients across Australia and New Zealand. An Australian, employee-owned business that is part of the ARA Group, ARA Security provides clients with security solutions such as security alarm systems, access control, CCTV and digital video recording, artificial intelligence, identification solutions and locksmith services.
This is an exciting opportunity to start with a company that is growing and has excellent clients. The office is based in Regency Park. This highly respected industry leader is seeking a dynamic Operations Coordinator to join their close-knit team.
Duties and Responsibilities:
* Assist the Service and Project management team in delivery of all service calls with the correct administrative requirements and compliance, including safety, quality, contractual responsibilities, subcontractors, company procedures, financial controls and employee relations.
* Assist in the creation of job numbers in the financial system, raising of invoices & purchase orders and any other administrative task associated with the projects team.
* Submission of invoices and variation claims, ensuring timely approval of variations.
* Oversight and coordination of all inbound and out bound project related stock control and associated record keeping.
* Providing Administrative support to the Service Manager
* Undertake tasks as allocated with the minimum of supervision, and working to any deadlines which are associated with the tasks to be completed.
* Ensure that the confidentiality of information which the position may be privy to is treated appropriately.
* Maintaining of booking and dispatching of technicians and Jobs.
* Issue and maintenance of some Company assets and the associated documentation
* Assisting with the arrangement of meetings and any documentation or amenities required are organized.
* Check arrival of all ordered stock and advise Managers accordingly as applicable
* Prepare and/or review correspondence, reports, charts, spreadsheets and other related
* Gathers, enters, and/or updates data to maintained
* Help with the start up of new Contractors and Employees and Inductions.
* And a whole lot more.
Relevant Skills and Qualifications:
* You need to have a minimum of 2-3 years solid operational experience, supporting a team in a fast paced environment
* A desire to grow
* Extremely strong MS Office skills
* Very strong attention to detail, high level of accuracy and diplomacy
* Ability to multitask
* Able to read situations well, nothing is too big or too small for you to handle
* Excellent Presentation
Please send your resume on SEEK ASAP for a chance to interview.