Senior Patent Administrator – Monash University
Job No:
Location:
Clayton campus
Employment Type:
Full-time (Part-time appointment negotiable)
Duration:
Fixed-term appointment until 2nd April ****
Remuneration:
HEW 6 plus 17% superannuation
Opportunity
Are you ready to take on a pivotal role in supporting innovation and intellectual property management? Monash University is seeking a Senior Patent Administrator to provide high-level administrative and office management support to our Head of Intellectual Property.
In this dynamic position, you'll be the backbone of our IP operations, ensuring smooth workflows, managing critical deadlines, and maintaining accurate records for our patent portfolio. From coordinating legal documentation and financial processes, your expertise will help to drive the success of our intellectual property team efforts.
What You'll Do
Manage all administrative functions for the IP and patent portfolio.
Maintain and develop robust record-keeping and reminder systems.
Coordinate patent payments and provide status updates to stakeholders.
Prepare and process legal documents, including assignments and powers of attorney.
Liaise with external patent attorneys and internal teams.
Organise committee meetings and action outcomes.
Oversee finance processes related to patents and in-house commercialisation fund.
What We're Looking For
Proven experience in legal or patent administration.
Strong organisational and time-management skills.
Excellent interpersonal and communication abilities.
High-level computer literacy and database management.
Discretion, tact, and a commitment to confidentiality.
About Monash University
At Monash, work feels different. There's a sense of belonging, from contributing to something ground breaking – a place where great things happen.
We value difference and diversity, and welcome and celebrate everyone's contributions. That's why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.
Some 20,000 staff work for Monash around the world. We have 95,000 students, four Australian campuses, and campuses in Malaysia and Indonesia. We also have a major presence in India and China, and a significant centre and research foundation in Italy.
Monash has consistently ranked among the world's top universities, including the QS World Ranking ****.
Diversity Statement
Diversity is one of Monash's greatest strengths. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups. We are committed to fostering an inclusive and accessible recruitment process. If you need any reasonable adjustments, please contact hr- with "Reasonable Adjustments Request."
Application Instructions
For instructions on how to apply, please refer to "How to apply for Monash Jobs." Applications close on Tuesday 9th December ****, 11:55pm AEDT.
Contact
Maria Harrison-Smith, Head of Intellectual Property, Monash Innovation
Phone: ***************
Email:
Other Information
Monash supports flexible and hybrid working arrangements, enabling staff to combine work and personal commitments. This includes support for parents. (Part-time appointment negotiable)
Eligible candidates may apply through the "Apply" button above for the full position description and instructions.
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